Personal Assistant/Office Coordinator
Location: Simpsonville, KY
Compensation: up to $60,000 - based on experience
Position Overview:
We are seeking a highly organized, proactive, and resourceful Personal Assistant / Office Coordinator to support both the personal and professional needs of our business owner while ensuring the smooth operation of our office in Simpsonville, KY.
This dual-role position requires exceptional multitasking abilities, excellent memory and recall, and a high degree of professionalism and discretion. The ideal candidate is a dependable self-starter who thrives in a dynamic environment and is comfortable managing a wide range of responsibilities with efficiency and attention to detail.
Key Responsibilities:
Personal Executive Support:
- Manage complex calendars, appointments, and scheduling, including international and domestic travel logistics
- Coordinate personal errands, tasks, and appointments for the business owner
- Draft and manage professional emails, correspondence, and reports with accuracy and confidentiality
- Plan and coordinate events, restaurant reservations, and travel itineraries
- Maintain strict confidentiality while managing sensitive personal and business matters
- Demonstrate excellent recall and memory for recurring tasks, preferences, and priorities
- Oversee day-to-day office operations including supplies, inventory, and vendor coordination
- Act as the primary point of contact for general office needs, maintenance, and administrative troubleshooting
- Prepare and distribute official correspondence, especially related to tenants and external stakeholders
- Conduct courthouse errands and other business-related travel as needed
- Ensure the office remains clean, organized, and operating efficiently
Required Qualifications:
- Minimum of 5 years of experience in a Personal Assistant, Executive Assistant, or Office Coordinator role
- Exceptional memory and recall abilities
- Strong organizational skills with the ability to multitask and prioritize independently
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and general office tools
- High level of professionalism, discretion, and sound judgment
- Reliable transportation and willingness to travel locally for errands and appointments
Preferred Qualifications:
- Prior experience supporting a business owner or C-level executive
- Familiarity with real estate administration or tenant correspondence
- Experience managing both personal and business responsibilities in a dynamic work environment
- is posting this role on behalf of a client, and we will not be involved in the interview process.