Our client, a single established gentleman in the West Village of Manhattan is seeking a full-time Personal Assistant. As a Personal Assistant to the Principal, you will play a crucial role in supporting him by providing personal and administrative assistance.
This position is Monday - Friday , 9am -5pm with flexibility to work longer hours when needed.
Responsibilities All-around personal and general support.
Make private appointments, health management, run general errands.
Manage housekeeper and foresee and communicate any issues.
Wardrobe prep and tracking.
Follow up on small projects and track for future notes.
Keep up-to-date database of key contacts and important dates.
Book flights, rental cars and create detailed itineraries.
Handle last minute requests and changes.
Maintain and manage receipts and general expenses.
Report large/recurring purchases to COS.
Scheduling and calendar management
Manage/book at home events, reservations, etc
Daily support and care for pet (doodle dog) - supplies, medications, walks etc. 4 yo dog.
Manage pet feeding schedule, supplies, appointments
Manage pet appointments: Groomer, Vet and Vaccinations
The ideal candidate will possess the following:
- Organization & Attention to Detail - Can manage multiple priorities and maintain detailed tracking systems.
- Travel Coordination - Flights, accommodations, and complex itineraries.
- Able to Provide In-Home Support - Appointment management, errand running, supervising housekeepers and home projects.
- Problem Solving - Analytical and Resourceful thinker who resolves challenges efficiently
- Proactive and Resourceful - Anticipates needs, solves problems independently, and stays ahead of tasks.
- Discreet and Confidential - Understands how to work in private home settings with professionalism.
- Communication - Clear, empathetic communicator who adapts to the audience and fosters understanding
- Strong Work Ethic and Positive Attitude - Willingness to go above and beyond.
- Pet Care Management Must LOVE Dogs.- Feeding, medication, vet/grooming scheduling, inventory management.
- Lives in Close Proximity to NYC - Strongly preferred for responsiveness and flexibility. Can adjust schedule to meet changing demands.
The ideal candidate should be strong in: - High Judgment and Tastes - Can plan a date that or a vacation with recommendations that fit my tastes
- Tech-Savvy - Proficient with calendar apps, spreadsheets, and online booking tools. Google Suite
- Expense Tracking and Reporting - Including flagging large or recurring purchases.
- Vendor and Relationship Management - Maintaining communications service coordination and payment processing.
- Scheduling and Calendar Management - Managing appointments and reminders.
- Wardrobe Management - Seasonal clothing organization, dry cleaning tracking.
- Event Coordination - At-home event planning and vendor coordination.
- Domestic Travel Flexibility - Willingness to occasionally travel if needed.
Compensation - Salary: $100,000 - $120,000 DOE
- Health, dental, and vision benefits
- 401(k) retirement plan
- Paid time off and holidays