Personal Assistant
Our client, a premier investment management firm, is seeking an experienced Personal Assistant to provide dedicated support to a top-level executive. This role is essential for ensuring smooth day-to-day operations, both professional and personal, in a fast-paced, dynamic environment.
Key Responsibilities:
Administrative & Personal Support:
- Assist with preparing presentations, reports, and other key documentation.
- Manage special projects and administrative tasks to ensure deadlines and priorities are met.
- Run errands and handle day-to-day personal affairs, such as scheduling appointments, managing household vendors, and overseeing personal travel arrangements.
- Support personal tasks that may include gift purchasing, event planning, and other lifestyle management duties, all while upholding the highest standards of confidentiality and professionalism.
Calendar & Schedule Management:
- Coordinate and manage a complex calendar of appointments, meetings, and travel arrangements with precision and discretion.
- Prioritize scheduling and efficiently resolve any conflicts.
Communication & Correspondence:
- Act as the primary point of contact for internal and external stakeholders, managing calls, emails, and confidential communications.
- Draft, edit, and organize important documents and communications.
Travel & Logistics Coordination:
- Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.
- Prepare comprehensive travel agendas and manage related expense reporting.
Operational Efficiency:
- Collaborate with internal teams and external partners to support smooth operations.
- Anticipate needs and proactively address challenges to maintain an efficient workflow.
Qualifications:
- Minimum of 5+ years' experience as a personal or executive assistant supporting high-level leadership in fast-paced environments.
- Exceptional organizational skills and acute attention to detail.
- Strong written and verbal communication skills.
- Proficiency with productivity tools (e.g., Microsoft Office Suite, digital calendars, travel management software).
- Proven ability to multitask, prioritize, and adapt quickly to shifting demands.
- Ability to work both independently and collaboratively.
- High level of discretion, professionalism, and integrity.
- Excellent problem-solving skills and a proactive mindset.
Location & Work Environment:
- Based in Midtown Manhattan, NYC, with a hybrid work environment that balances in-office collaboration with remote flexibility.