Personal Assistant

Benefits/Perks

Competitive Compensation

Great Work Environment

Career Advancement Opportunities

Job Summary

We are seeking a Personal Assistant to join our team. As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.

This position will start off Part Time but will progress to Full Time.

Responsibilities

Schedule appointments and maintain a realistic, accurate calendar

Answer and screen calls

Run errands, as needed

Order essential and non-essential supplies

Work closely with many different people to ensure everyone is on the same page

Create marketing material

Manage the owner's schedule, including appointments, meetings, inventory and travel arrangements

Answer and direct phone calls, emails, and other inquiries

Traveling between 3 locations as needed

Flexible work hours (Daytime, evening and Weekends)

Maintain and update the owner's calendar and to-do list

Prepare presentations, reports, and other documents

Coordinate travel arrangements, including booking flights, hotels, and transportation

Manage the owner's expenses and reimbursements

Handle confidential information and maintain the owner's privacy

Provide administrative support to other staff members as needed

Run personal errands for the owner, such as picking up dry cleaning or making restaurant reservations

Maintain a clean and organized work environment

Creating Marketing materials

Knowledge of Google documents, drive, Instagram, Canva and Mailchimp

Qualifications

Exceptional communication and interpersonal skills

The ability to multitask well

The ability to work well independently and within a team environment

High school diploma or equivalent

2+ years of experience as a personal assistant or in a related administrative role

Excellent organizational and time management skills

Ability to work independently and as part of a team

Proficiency in Microsoft Office Suite, Google Suite and other administrative software

Attention to detail and accuracy

Ability to maintain confidentiality