Personal Assistant

Personal Assistant

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to a CEO, managing both professional and personal affairs. This dynamic role requires a polished professional who excels at prioritizing tasks, handling confidential information with the utmost discretion, and adapting quickly to changing demands. The ideal candidate possesses a "can-do" attitude where no task is too big or too small and demonstrates unwavering dependability.

Location

You will work across two primary locations in Miami, FL:

• Office in Coconut Grove
• Residence in Coral Gables

Key Responsibilities

Professional Support

• Manage general office administration, including answering phones, sorting mail, greeting guests, and stocking supplies.
• Track and prioritize pertinent information to keep the principal informed.
• Organize and prepare for meetings and events, including scheduling, technology needs, and correspondence.
• Plan and coordinate domestic and international travel, including flights, accommodations, dining, and ground transportation.
• Anticipate the executive's needs to ensure day-to-day efficiency, including arranging meals for the principal and their team.
• Prepare expense reports, correspondence, presentations, reports, etc.
• Organize update professional and personal contact databases.
• Assist with operational projects.

Personal & Family Support

• Occasionally drive the principal's children to and from school or activities.
• Coordinate with staff and vendors at the residence.
• Run errands and maintain inventories.
• Mail packages and manage returns.
• Assist with responding to invitations, charitable requests, and processing mail.
• Help organize occasional events, parties, or gatherings.
• Coordinate holiday/birthday shopping, gifts, and cards, maintaining a gift tracking system.
• Perform research; gather prices and quotes as requested.
• Assist with organizational projects.
• Secure reservations and tickets for dinner, concerts, plays, exhibits, and other activities.

Qualifications

• Minimum of five years' experience supporting a private principal with excellent, verifiable references.
• Undergraduate degree or equivalent professional experience.
• Excellent communication and interpersonal skills.
• Highly organized, accurate, and reliable with strong work ethic and enthusiasm.
• A thoughtful, resourceful team player.
• Discreet and capable of maintaining strict confidentiality.
• Excellent problem-solving skills and adaptable to frequent changes.
• Technologically proficient in Microsoft Office programs with the facility to learn new software and perform basic office equipment troubleshooting.

Compensation and Terms

• Base compensation $125,000 to $165,000 commensurate with qualifications and experience.
• General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility to start earlier or stay later for occasional school drop-offs or activity pick-ups.
• Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays.

To Apply:

Please apply at for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.

Our Story:

Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.