Our client, a Private Family Office - Billion-Dollar Hedge Fund, is seeking a new Full-Time/Permanent Personal Assistant to support the Hedge Fund Founder. Candidates must have a minimum of 5-8+ years of applicable high-level personal administrative experience supporting a C-level Executive and/or UHNW Individual and a Bachelor's degree as well as a valid driver's license is required. They should be extremely polished and professional, proactive, flexible to travel (this role is primarily based in NY/NJ with travel to the Hamptons over the Summer and West Palm Beach, FL as needed), and possess a 24/7, team player, "no task is too big or small" mentality. An interest in sports is a huge plus as the Executive is very heavily involved in youth hockey. This is a fantastic opportunity to join a growing team in support of a great Executive who is nice, fair, and respectful.
- Salary depends on experience (115-165k base), plus discretionary bonus eligibility.
- Hours are 9:00am-6:00pm, with 24/7 mentality and flexibility to come in earlier, stay later, and/or travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.). 5 days in office.
Responsibilities: - Provide high-level personal administrative support to Hedge Fund Founder.
- Schedule and organize extensive meetings, events, and appointments; manage and maintain a busy and ever-changing personal calendar, prioritizing commitments.
- Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, dining/entertainment reservations, etc. for Hedge Fund Founder and his family, ensuring seamless logistical execution.
- Act as a liaison between youth sports leagues and arenas.
- Provide on-call in-home and remote assistance, ensuring readiness for any situation.
- Coordinate communication and manage relationships with family members, childcare, and household staff.
- Oversee logistics and transitions between 3+ properties, facilitating smooth operations and effective coordination.
- Assist with ad hoc personal administrative duties, including scheduling medical appointments, running errands, purchasing gifts, etc.
Required Qualifications: - Minimum 5-8+ years of applicable personal administrative experience supporting a C-level Executive and/or UHNW Individual.
- Bachelor's degree and valid driver's license required.
- Interest in sports is a huge plus.
- Must possess a 24/7, "no task is too big or small" mentality.
- Flexible to travel at a moment's notice (NY, NJ, the Hamptons, West Palm Beach, FL, etc.).
- Polished and professional.
- Proactive, extremely organized, detail oriented.
- Team player; problem solver.
- Excellent interpersonal and communication skills.
If you meet the required qualifications and are interested in this role, please apply today.
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