We're seeking a personable, highly organized, and professional Executive Personal Assistant to support our CEO across both personal and professional dimensions. This is a unique opportunity for someone eager to grow in a fast-paced, entrepreneurial environment where strategic thinking, trusted execution, and discretion are paramount.
Key Responsibilities
Scheduling & Calendar Management
- Manage complex calendars across multiple time zones, balancing professional priorities with personal commitments.
- Coordinate meetings, appointments, travel itineraries, and recurring engagements.
Communication & Workflow Management
- Serve as the CEO's primary gatekeeper-screening communications and prioritizing inbound and outbound requests.
- Manage daily task lists for both the CEO and yourself, ensuring consistent follow-through.
- Handle email and message triage, draft internal and external communications, and represent the CEO when liaising with stakeholders.
Meeting Facilitation
- Run or support internal and external meetings: set agendas, take notes, track action items (AIs), and drive follow-ups to completion across teams.
- Leverage AI tools for documentation and coordination.
Administrative & Office Support
- Arrange travel and related logistics-flights, hotels, meals, transportation, and expense reports.
- Maintain the CEO's files, contact database, and ensure workspaces are organized and functional.
- Provide support to other executive team members as needed.
- Work with the India team to help facilitate business outcomes.
- Travel up to 25% of time both internationally and domestically to support the CEO for meetings and events.
Content Creation & Representation
- Draft and proofread memos, presentations, and social media posts.
- Prepare executive-ready presentations and documents.
- Represent the CEO at internal and external events when required.
Event & Project Management
- Organize and manage company and client events from planning to execution.
- Coordinate cross-functional projects, ensuring alignment, progress, and closure.
Personal Support
- Support household logistics: coordinate home staff, vendors, errands, and family-related travel or events.
- Manage personal calendar and tasks with the same attention to detail and discretion as professional duties.
Ideal Candidate Profile
- Proactive & Strategic - Anticipates needs before they arise, prioritizes effectively, and executes without micromanagement.
- Emotionally Intelligent - Reads situations, builds trust, and adapts tone across personalities and situations.
- Exceptionally Organized - Strong time-management skills, attention to detail, and multitasking capabilities.
- Discreet & Trustworthy - Handles confidential information with the utmost care and integrity.
- Tech-Savvy - Fluent with productivity tools (Microsoft 365, Teams, Zoom, calendar apps); experience in startup culture is a plus.
- Adaptable Under Pressure - Resourceful and calm in dynamic, high-stakes environments.
- Communicative - Strong writing and editing skills; able to ghostwrite or respond on behalf of the CEO.
- Globally Mobile - Willingness and ability to travel up to 25% of the time, both domestically and internationally.
Qualifications
- Education: Bachelor's degree in Psychology, Sociology, Communications, Writing, or related field.
- Experience: Minimum 5 years in a professional administrative or executive support role.
- Preferred: Previous experience supporting C-level executives or working in high-growth companies.
This role reports directly to the CEO and works closely with teams across the organization, including coordination with international support teams.
Confidentiality, integrity, and reliability are non-negotiable. If you're someone who takes ownership, thrives in high-trust environments, and enjoys making a meaningful impact behind the scenes-we'd love to meet you.