Pension Payroll Assistant Manager Job Description
Reports To: Pension Plan Manager
Job Overview:
The Pension Payroll Assistant Manager is responsible for managing the pension payroll function, ensuring that all pension payments are processed accurately and on time. This role involves overseeing pension disbursement, ensuring compliance with relevant tax and regulatory requirements, and managing relationships with pension recipients, and internal departments. The manager will also handle reconciliations, reporting, and resolving any payroll discrepancies.
Key Responsibilities:
- Manage and oversee the end-to-end pension payroll process, including calculations, processing, and disbursement of pension payments.
- Ensure compliance with statutory regulations, pension scheme rules, and tax requirements
- Supervise and mentor the pension payroll team, providing guidance and support as necessary.
- Collaborate with internal departments (e.g., Accounting, I.T.) to ensure smooth data transfer and alignment.
- Handle pension payroll queries and resolve discrepancies or issues that arise, providing excellent customer service to pension recipients.
- Prepare and review payroll reports, ensuring accuracy and adherence to deadlines.
- Liaise with pension scheme administrators, auditors, and regulatory bodies to ensure compliance with pension regulations.
- Oversee pension reconciliations, ensuring alignment between pension payments and financial records.
- Develop and implement process improvements to enhance the efficiency and accuracy of the pension payroll function.
- Ensure pension payroll data is kept secure and confidential.
Qualifications:
- Bachelor's degree in finance, accounting, business, or related field (or equivalent experience).
- Proven experience in payroll management, particularly within pension schemes.
- Strong understanding of pension payroll processes, tax regulations, and pension scheme rules.
- Excellent Excel skills.
- Strong analytical skills, with attention to detail and problem-solving abilities.
- Excellent communication and interpersonal skills,
- Ability to work under pressure, manage deadlines, and handle confidential information.
- Bilingual Spanish helpful.
Experience:
- Minimum 3-5 years' experience managing a team of at least 5 direct reports in an Office Manager or other capacity.
- Minimum 3-5 years of experience in pension payroll or a related payroll function is advantageous.
- Previous experience working with labor/trade calculations is advantageous.
- Knowledge of Cost Accounting practices including but not limited to payrolls, taxes, 1099 balancing.
NOTE: This role sits in downtown San Francisco, it is on-site 5 days a week and that the client is not offering relocation at this time.