Always Compassionate Health provides the highest quality of community home-based services, combined with exceptional compassion and innovation to enhance each patient's quality of life. By bringing together several of the top home health agencies in the state, we have become one of New York's leading providers with strategically placed offices that serve thousands of clients every day.
Title: Payroll Manager
Location: Melville, NY (on site)
Salary Range: $95,000-$105,000
The position is based on-site (Mon-Fri) at our Melville, Long Island headquarters. Candidates must reside within commuting distance to this location to be considered for the position.
JOB SUMMARY: The Payroll Manager is responsible for leading and managing the day-to-day payroll operations to ensure accurate, timely, and compliant payroll processing across the organization. This role acts as the operational backbone of the payroll department - bridging the gap between strategic oversight and transactional execution. The Payroll Manager will supervise the Payroll Coordinator, handle escalations, and ensure processes and systems operate efficiently.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Oversee and manage bi-weekly payroll processing, ensuring accuracy and adherence to deadlines.
- Review and validate payroll data submitted by the Payroll Coordinator for completeness and compliance.
- Supervise and train the Payroll Coordinator, providing day-to-day guidance and support.
- Serve as the first point of escalation for employee's inquiries, discrepancies, or complex payroll issues.
- Implement process improvements and automation initiatives to increase efficiency and reduce errors.
- Maintain and reconcile payroll records; ensure accuracy of deductions, garnishments, and benefit contributions.
- Collaborate with HR and benefits to ensure payroll data reflects the latest employee changes (new hires, terminations, leaves of absence, etc.)
- Prepare internal payroll reports for Finance and Human Resources leadership.
- Support the Director of Payroll during audits by ensuring proper documentation and system accuracy.
- Stay up to date on federal, state, and local payroll regulations and communicate any changes to leadership.
- Ensure payroll procedures are in line with company policies and legal requirements.
- Assist with other Payroll oversight related duties and ad hoc projects.
QUALIFICATIONS:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- 4+ years of payroll experience, with at least 2 years in a lead or supervisory capacity.
- Strong knowledge of NYS payroll laws, tax regulations, and compliance standards.
- Experience with Workday required.
- Proficiency in Microsoft Excel and experience working with payroll reports and data analysis.
- Excellent organizational skills and attention to detail.
- Ability to handle confidential information with discretion and integrity.
- Strong communication and interpersonal skills with a customer-service mindset.
- Proven ability to manage competing priorities and deadlines in a high-volume environment.
- Strong leadership skills with the ability to mentor and develop junior team members.
- Commitment to accuracy, process integrity, and continuous improvement.
- Strong problem-solving and decision-making skills.
- Ability to collaborate across departments and levels within the organization.
Always Compassionate Health is an equal opportunity employer and welcomes applications from all qualified candidates. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other non-merit-based factors. All employment decisions are based on relevant criteria, including experience and qualifications.