The Payroll Manager is responsible for all accounting activities of payroll for the College. This includes overseeing the processing of each payroll to ensure that College employees are paid correctly and in a timely fashion; ensuring the College is up to date on Federal and State laws and regulations regarding the management and compensation of employees; maintaining and wherever possible improving the effectiveness, accuracy and efficiency of the payroll process. In addition, this position requires a close working relationship with both internal and external constituencies regarding all financial payroll functions.
Job Description
Responsibilities and Duties Include:
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Supervises the Payroll area to ensure that the area is providing high quality service with timely and accurate payroll processing.
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Responsible for all payroll tax activities, payment of tax liabilities through the Internal Revenue EFTP file transfer software, maintaining compliance with State and Federal regulations, filing State and Federal payroll tax returns, issuing employee Wage Statements (W-2).
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Responsible for the filing of the Employer's Quarterly Federal Tax Return (941), 941C, and the US Department of Labor Unemployment Quarterly reports.
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Ensures all court orders, levies and garnishments are executed according to the applicable laws and regulations.
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Monitors internal controls and ensure that they are met by consistent review of payroll transactions for accuracy.
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Researches the most current regulations, laws and statutes to ensure the reliability of information used for and provided to both external and internal clients and agencies.
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Streamlines and maintains tracking and control systems to ensure accuracy.
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Recommends and implements enhancements to the payroll processes as it pertains to the College.
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Works with Information Technology Services to upgrade and improve the web-based systems.
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Ensures reliability of information provided to college constituents, Board of Trustees, State and Federal agencies and other external sources to develop credibility and reliability.
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Provides and oversee training sessions to groups and individuals of the College concerning payroll functions, rules and regulations.
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To identify and encourage professional development for staff, which will continuously improve customer service and increase responsiveness to the college's needs
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Responsible for the timeliness and accuracy of reporting to the various entities in the Payroll area.
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Works as a team, in unison and harmony with College constituents in support of the College's mission, vision, values, and goals.
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Assists the Comptroller with special projects, audits, Annual Financial Report, Cost Analysis, and other requests.
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Provide service excellence through courteous, informed, accessible, and professional engagement.
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Perform other duties as assigned.
QUALIFICATIONS
Required: A bachelor's degree in accounting or a related field from an accredited college with four (4) years of payroll processing experience. Additionally, two (2) years of supervisory experience are required, as well as proficiencies in Microsoft Office. Must have strong attention to detail in a fast-paced environment.
Preferred: Supervisory experience in a payroll department; certification in payroll processing; and experience working in a state education system.
General Knowledge, Skills, and Abilities
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Ability to work successfully in a multi-cultural environment.
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Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
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Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
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Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
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Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
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Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.
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Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
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Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
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Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.
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Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
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Results Orientation - proven ability to set and exceed established targets.
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Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
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Detail Oriented - Proven accuracy and attention to detail.
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Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
Application Process: All applicants must submit a completed online SF application, a letter of intent, an up-to-date resume/curriculum vitae, and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.