Seeking a detail-oriented and experienced Payroll Manager to lead our in-house and client payroll operations. This pivotal in-office role is ideal for a proactive individual with deep payroll expertise, exceptional organization skills, and the ability to manage a high volume of activity with precision and professionalism.
This role is essential to ensuring payroll compliance, client satisfaction, and smooth internal HR support. A minimum of 3+ years' of payroll and accounting experience is required.
Key Responsibilities
- Oversee payroll operations for both internal staff and clients
- Manage and support payroll team members
- Administer 401(k) contributions and health insurance renewals
- Conduct final review of client payrolls before delivery or direct deposit
- Process payroll using multiple software platforms, including QuickBooks
- Maintain employee payroll records and deductions
- Administer garnishments, child support, and other withholdings
- Prepare and file federal/state payroll tax deposits and returns (EFTPS, state portals)
- Process W-2s, 1099s, and 1095s, including IRS/BSO electronic filings
- Ensure accurate quarterly and year-end reporting for clients
- Support client audits related to payroll, workers' comp, and retirement plans
- Research and respond to complex payroll inquiries or compliance issues
Requirements
- 3-5+ years in payroll and accounting roles
- Strong Excel proficiency (formulas, lookups)
- Deep understanding of FLSA, wage and hour laws, prevailing wage
- Familiarity with union payrolls, multi-state payroll, and 401(k) administration
- Experience with 1099/W-2 compliance and reporting
- Prior experience with QuickBooks and other payroll systems
- Experience filing payroll taxes manually (not just through software)
Soft Skills:
- Personable, patient, and solution-oriented
- Strong verbal and written communication
- High attention to detail and accountability
- Ability to troubleshoot tech/software issues
- Organized with strong time management and multitasking ability
Additional Information
Work Setting: 100% On-site - Chesterfield Office
Workload: Increased hours expected during quarterly filings and year-end (W-2/1099) prep
Ideal for Candidates Who
- Thrive in a fast-paced, detail-driven environment
- Want to lead and improve payroll operations for multiple clients
- Appreciate a trusted, visible role within a professional firm