Job Summary
The Payroll Director is a heavily hands-on leader, primarily responsible for completing full cycle, in-house payroll as well as managing other systems that relate to payroll. This role will be an integral team member supporting various payroll system projects. The Payroll Director will oversee payroll for the organization comprising a weekly national payroll for over 1,200+ team members (and growing) in 20 states and will be responsible for continued development of processes and system capabilities within payroll systems including, but not limited to, continuous improvement, system upgrades and migrations, etc.
Duties/Responsibilities
- Responsible for the end-to-end payroll process, ensuring compliance with federal, state, and local laws.
- Oversee the timely and accurate processing of weekly multi-state exempt and non-exempt payroll, ensuring compliance with all wage and hour laws in all jurisdictions.
- Reconcile time sheets and time exceptions timely and work with local approvers to resolve.
- Reconcile payroll reports and ensure accurate deductions, benefits, and taxes.
- Manage state-level unemployment accounts and reconciliations.
- Accurately manage and report proper tax jurisdictions and reciprocity agreements for on-site and remote workers.
- Develop and manage existing and new vendor files feeds.
- Integrate payroll processes of acquisitions including, but not limited to, process, system, and applicable registrations with each state/municipality.
- Work closely with HR, benefits, and finance teams to resolve any payroll-related issues.
- Process garnishments, benefits, and other deductions as required.
- Manage payroll-related adjustments, corrections, and ad-hoc entries.
- Generate and analyze various payroll, headcount, and compensation and benefits reports for management, including those related to cost analysis, employee benefits, and tax obligations.
- Manage year-end payroll processes, including W-2 and other required filings.
- Ensure implementation and adoption of new payroll policies, procedures, and systems.
- Administer 401(K) and worker compensation audits and census inquiries.
- Handle payroll-related inquiries from team members, management, and external auditors.
- Drive enhancement, system improvements and manage inquiry/ticket requests within the payroll system.
- Maintain payroll records in compliance with requirements.
- Perform other duties as assigned.
Required Skills/Abilities
- Extensive knowledge of the payroll function including preparation, balancing, internal control, payroll taxes, and reporting.
- Excellent organizational skills and attention to detail.
- Strong analytical skills and attention to detail, with the ability to identify and resolve discrepancies.
- Technical acumen with the ability to understand and implement payroll best practices and lead technical discussions of payroll system design and functionality.
Education and Experience
- Bachelor's degree in accounting or business administration or related field or an equivalent combination of education and experience.
- 8+ years in payroll management role in a national, multi-state, scaling organization with a solid understanding of payroll principles, regulations, and best practices.
- Experience working within multiple top-tier HRIS and payroll systems (UKG, Workday, etc.) with advanced knowledge of MS Excel required.
Supervisor Responsibilities
- This position is an individual contributor and will be directly responsible for all payroll processing and management.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 75 pounds at times.