The Payroll & Benefits Manager processes payroll, administers benefits, assists with new hire process, and creates efficiencies in the Company. As an individual contributor, the Payroll & Benefits Manager must be hands-on, adapt quickly to change, and with ability to work well in a fast-paced dynamic environment.
The Payroll & Benefits Manager, as with all members of The Picerne Group, is expected to conduct himself/herself in a manner which demonstrates initiative, professionalism, personal awareness, integrity, and exercises confidentiality in the appropriate areas of his/her performance.
Responsibilities:
- Process bi-weekly payroll using Paycom payroll system
- Review, analyze and verify timecards, payroll reports and documents for accuracy. Make necessary adjustments or corrections through established procedures.
- Interface with payroll provider as required to ensure timely and accurate delivery of payroll
- Answer employee questions related to pay and benefits deductions and resolve any issues
- Troubleshoot employee problems with errors in timecards and labor reports
- Update, track, and audit PTO report (allowed/taken) in Paycom system
- Prepare annual workers compensation audit
- Enter annual pay changes, or as needed, in Paycom system
- Generate and prepare various payroll reports as necessary
- Fill out wage/employment verifications as needed
- Assist with new hire process
- Ensure new hires are enrolled in benefits plans on a timely basis; follow up as needed
- Maintain database to ensure benefit additions, changes and terminations are processed by insurance carriers
- Submit bi-weekly 401(k) ER/EE contributions to 401(k) service provider
- Submit bi-weekly HSA employee contributions
- Enroll and monitor the maintenance of COBRA processing
- Prepare quarterly and year-end benefits reports and filings (401(k), 5500's, non-discrimination testing, ERISA compliance, census reporting, etc.)
- Ensure timely delivery of annual W2's and required State and Federal tax reporting
- Reconcile insurance provider invoices (medical, dental, vision, disability) for accuracy
- Report billing errors to provider and track receipt of any billing credits
- Ensure correct benefits deductions from payroll
- Report salary adjustments to providers as required
- Submit health insurance payment to Accounting for processing
- Respond to benefit inquiries to ensure quick, equitable and courteous resolution
- Responsible for annual benefit open enrollment including coordinating with brokers, preparing documents, and answering questions from the employees
- Compile health benefit broker information, including bids from alternative health care providers when applicable
- Maintain personnel, I-9, medical and HIPPA files
- Provide HR system support by designing and developing reports to aid in the statistical reporting needs of management
- Prepare termination packets
- Administer FMLA and other leaves
- Coordinate background checks on potential candidates
- Prepare monthly, quarterly, and yearly HR reports as necessary
- Prepare, complete and answer questions and/or requests by EDD and other governmental agencies
- Prepare year-end compensation & bonus worksheet
- Maintain confidentiality of and ensure security of personnel and company data
- Ensure proper retention and destruction of confidential information
- Perform special projects as requested by management
Qualifications:
- Knowledge of payroll principles, practices, regulations, and procedures
- Proficient in Microsoft Word, Excel, and Outlook
- Experience in using an automated payroll process system - Paycom preferred
- Ability to maintain confidential information and professionally handle sensitive situations
- Detail oriented, self-starter, conscientious
- Exceptional communication skills, both written and verbal
- Skilled in accurately maintaining a large volume of information
- Minimum 7-10 years of relevant experience
- College degree preferred