Position: Payroll Specialist
Location: Hybrid schedule, with regular in-office presence in Portland, Oregon.
Job Overview:
The Payroll Specialist will be responsible for processing semi-monthly payroll for 800 employees, using Ceridian Dayforce. This role involves handling payroll for a diverse workforce, including salaried, hourly, and commissioned employees, across multiple states.
Key Responsibilities:
- Review and verify employee time and labor data submitted from various locations, collaborating with supervisors to resolve discrepancies.
- Process payroll for a multi-state, fast-paced corporate environment, ensuring accuracy and compliance.
- Ensure accurate calculations and deductions, including federal, state, and local taxes, Social Security contributions, employee benefits, fringe benefits, garnishments, and other payroll-related deductions.
- Assist in reconciling payroll accounts and resolving any discrepancies that arise.
- Respond to employee inquiries regarding paychecks, deductions, voided transactions, leave accruals, direct deposits, and other payroll-related concerns.
- Handle garnishment processing and communicate relevant details to involved parties.
- Maintain compliance with federal, state, and local regulations by ensuring correct setup of tax accounts for new states, and managing the completion of required tax filings.
- Oversee payroll-related details for assigned divisions, including reporting, updating pay information, processing final pay, and managing communication during separations.
- Generate and manage payroll reports from the HRIS system.
- Perform employment verifications as needed.
- Conduct research to establish necessary tax accounts in new operating states and work with tax agencies to resolve discrepancies.
Qualifications:
- At least 3 years of experience in complex payroll processing, ideally in a multi-state environment.
- Proven ability to work a hybrid schedule, including full in-office days regularly.
- Associate's degree, Bachelor's degree, or relevant experience.
- Experience with multi-state payroll, garnishments, and automated timekeeping systems.
- Strong understanding of payroll tax regulations and payroll accounting processes.
- Excellent attention to detail and accuracy in all payroll tasks.
- Ability to handle multiple tasks with tight deadlines in a fast-paced environment.
- Strong customer service and communication skills.
- Exceptional organizational skills.