Job Title: Office Administrator
Location: Financial District, New York, NY 10004
Work Arrangement: On-Site
Industry: Financial Services
Start Date: 5/12/25
Pay Rate: $20/hour
Schedule: 20 hours/week (Ongoing Temp)
- 2 weeks/month: Monday and Friday (8 hours/day)
- 2 weeks/month: Monday, Thursday, and Friday (8 hours/day)
Top Requirements: - Reliable and able to consistently work on-site
- Strong bookkeeping and administrative skills
- Proficient in MS Word, Excel, Access, Outlook
- Experience with financial data entry
- Comfortable performing receptionist and general office duties
- Tech-savvy, with familiarity in social media and AI tools
Key Responsibilities: - Answer phones and manage mailroom duties (daily)
- Maintain office cleanliness and replenish supplies (daily)
- Perform data entry and edit summaries (weekly)
- Assist in candidate sourcing and interview scheduling (weekly)
- Support bookkeeping functions: prepare billing and check payments (twice monthly)
- Perform IT and phone/computer troubleshooting (as needed)
- Create FedEx labels, order office supplies, and maintain office inventory (as needed)
- Manage building-related communications (as needed)
- Update CRM and data systems (Access, ShareFile) (as needed)
- Assist with marketing materials and mailers (as needed)
- Register employees for events and order annual items (Christmas cards, stationery, subscriptions)
- Maintain and organize bookkeeping folders and vendor compliance documents (annually)
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact informationJosh Canabal