About the Role: The Parts Invoicing Clerk plays a crucial role in ensuring the accuracy and efficiency of the invoicing process within the HVAC/R Parts department. This position is responsible for processing invoices related to parts and components, ensuring that all transactions are recorded accurately and in a timely manner. The clerk will collaborate with various departments to verify pricing, availability, and delivery of parts, which is essential for maintaining customer satisfaction. Additionally, the role involves resolving discrepancies and addressing customer inquiries regarding invoices, which contributes to a seamless customer experience. Ultimately, the Parts Invoicing Clerk helps to uphold the financial integrity of the organization while supporting operational efficiency.
Minimum Qualifications: - High school diploma or equivalent.
- Proven experience in invoicing, billing, or a related administrative role.
- Strong attention to detail and accuracy in data entry.
Preferred Qualifications: - Associate's degree in business administration or a related field.
- Experience with invoicing software or ERP systems.
- Familiarity with parts inventory management.
Responsibilities: - Process and generate invoices for parts and components in a timely manner.
- Verify pricing and availability of parts by collaborating with suppliers and internal departments.
- Address and resolve any discrepancies or issues related to invoicing and customer inquiries.
- Maintain accurate records of all transactions and ensure compliance with company policies.
- Assist in the preparation of reports related to invoicing and inventory management.
Skills: The required skills for this position include strong attention to detail, which is essential for accurately processing invoices and ensuring that all information is correct. Proficiency in data entry and familiarity with invoicing software will be utilized daily to manage and generate invoices efficiently. Excellent communication skills are necessary for collaborating with suppliers and addressing customer inquiries effectively. Problem-solving skills will be employed to resolve discrepancies and ensure customer satisfaction. Additionally, organizational skills will help in maintaining accurate records and managing multiple tasks simultaneously.