Client Overview: Our client, a prestigious luxury brand in the jewelry, fashion, and lifestyle industry, is seeking a Communications Assistant to join their team.
The role will start off part time- three days per week and then transition to five days per week.
Role Overview: The Communications Assistant will support the Events Manager in creating and executing impactful brand experiences. This role plays a vital part in the Communications team, contributing to event planning, coordination, and administrative duties to ensure smooth execution of market launches, product initiatives, press and KOL treatment, client events, and more.
Communications Assistant Responsibilities:
- Assist in the planning, coordination, and execution of various events (market launches, product initiatives, press & KOL treatment, client events, etc.).
- Help manage event logistics: venue topics, model shows, gifting vendors, catering, entertainment, décor, transportation, and more.
- Support the creation and tracking of event materials including invitations, guest lists, and RSVPs.
- Collaborate with marketing and communications teams to ensure brand consistency and visibility.
- Provide administrative support (scheduling meetings, preparing presentations, maintaining documentation).
- Conduct market research and gather insights to enhance event quality and guest experience.
- Attend events for on-site assistance, guest registration, and immediate troubleshooting.
- Participate in post-event evaluations: collect feedback, analyze success, and assist in debriefs.
- Create meeting minutes and agendas for HQ calls; generate calendar alerts for HQ deadlines and info.
- Maintain organized databases of press materials, brand assets, and communication tools.
- Coordinate hotels and agendas for both local and international team members.
- Assist in pre-event packing, shipping, and post-event material returns.
- Collaborate cross-functionally (Communications, PR, Merchandising) to ensure comprehensive event execution.
- Organize and maintain internal materials for the Americas Communications team.
- Track event-related shipments and escalate issues as needed.
- Manage the event supply closet, reporting damaged or depleted items.
Communications Assistant Qualifications:
- Bachelor's Degree (preferably in Public Relations, Marketing, or Communications)
- 1-2 years' experience in PR, Marketing, Events, or related fields-preferably in luxury jewelry, fashion, or lifestyle
- Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word), Outlook, Adobe, etc.
- Strong organizational skills, attention to detail, and follow-through
- Excellent verbal, written, and presentation communication skills
- Familiarity with the luxury and fashion industry is preferred