Part-Time Administrative Support Specialist - Bilingual Required

Posting Details

AA/EEO Statement
AA/EEO Statement:
Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.

Veterans Statement
Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call .
•  Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, Jill Deneault .
•  Lane Community College ensures that all documentation submitted to HR will remain confidential. Position Information:
Posting Number:
250053

Job Title:
Part-Time Administrative Support Specialist - Bilingual Required

Applicant Notification:
Department Information

Our Our International Programs is seeking to hire a Part-Time Administrative Support Specialist.

Bilingual Language Required

•  Bilingual required positions are paid one salary level higher than the current classification.
•  Candidates may be asked to take verbal and written fluency assessments. Application Information
•  This is an applicant pool posting. The first review date of applications may be as early as 10 business days after posting. Subsequent review dates will be based upon department needs. Lane Community College reserves the right to modify this information.
•  Your application will remain in the pool until a decision is made on your candidacy.
•  Provide all documents as requested.
•  A resume may not take the place of any section of the application.
•  Incomplete applications will not be considered.
•  Applications will remain in the applicant pool until the position(s) is filled. Location:
Main Campus

Classification:
Administrative Support Specialist

Position Type:
Hourly Part-Time Classified

Anticipated Start Date:
Upon Hire

Salary/Wage:
Hourly

Salary/Wage Range:
$18.96 - $27.80 per hour (Classified Hourly Pay Grade 8)

Salary/Compensation Statement:
•  Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered.
•   Part-Time Benefits may be available for qualified employees. Grant Statement:
Continuation of this position is contingent on grant funding.

Working Schedule:
•  Part-Time, position; Variable work hours based on department needs.
•  Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period. FLSA:
Non-Exempt

Position Status:
Temporary

Full/Part:
Part-Time

Annual Schedule:
260 Day (12 Month)

Annual Schedule Details:

Quicklink for Posting:

POSTING TEXT
Posting Date:
05/30/2025

Closing Date:
09/30/2025

Applicant Pool:
Term Pool

Open Until Filled:
No

Required QUALIFICATIONS
Required Education:
High school graduation or equivalent is required.

Required Experience:
•  Two (2) years of general office experience performing the full range of office support duties with extensive public contact and experience with non-native speakers of English.
•  Experience with budgets and project management
•  Bilingual language skills in English and a world language. Licensure or Certification Requirements

Conditions of Employment:
•  Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail.
•  Must work and reside in the state of Oregon at the time their work is being performed. Preferred QUALIFICATIONS
Preferred Education
Bachelor's Degree from an accredited institution.

Preferred Experience
•  Extensive experience with Microsoft tools, Excel and Word.
•  Experience in maintaining student and external partner information.
•  Experience working with international students or studying abroad.
•  Studying, living or working abroad.
•  Experience with project, event, and activity planning.
•  Working with student services and account management Language Statement
We welcome multilingual applicants who can support and welcome all students.

Bilingual/Multicultural Statement:
Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, multilingual skills, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.

Equivalency Statement:
We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.

Position Purpose:
The purpose of this position is to provide support to the International Programs retention administrative processes and provide student services for prospective, new and continuing students in student housing and other admin related areas.

Essential Functions:
Front Office & Daily Program Operations
•  Assist and support the daily workflow in the front office of the department.
•  Greet students, staff, and visitors in a welcoming and professional manner.
•  Respond promptly to phone and email inquiries with timely and accurate communication.
•  Promptly answer phones and provide referrals as necessary.
•  Understand, articulate, and apply department policies, procedures, and philosophies.
•  Create, maintain, educate, and enforce operations manuals and procedural guidelines.
•  Assist with orienting students, faculty, staff, and the public in the use of departmental databases and electronic systems, including uploading documents and updating information.
•  Properly refer students to project specialists, coordinators, and other staff, as well as campus and community resources.
Clerical, Data & Administrative Support
•  Provide general clerical assistance using office equipment, technologies, and file management systems.
•  Input, process, and analyze data (in coordination with supervisor) using tools such as Banner, Excel, and Google Suite, ensuring accuracy and integrity.
•  Provide administrative and retention support utilizing office-specific software such as TargetX and Banner, while demonstrating adaptability to software changes.
•  Support retention team processes and student inquiries using clear verbal communication and timely, well-written responses.
•  Respond to student account inquiries and monitor the department's Admin inbox to ensure timely and accurate communication.
•  Support orientation, creating presentation folder, sending reminders, help with data tracking and update in systems and the team accordingly.
•  Support arrival activities as needed.
•  Assist supervisor with liability account tracking and student balances.
•  Create accounting reports for student payments and housing reconciliation.
•  Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
•  Process refund payments and manage the deposit account and student account records.
•  Collect and organize agency referral fee information, including communication and documentation gathered via Gmail.
•  Other duties as assigned. Collaboration & Teamwork
•  Actively participate in a shared workload using strong communication, planning, and organizational skills.
•  Work independently and collaboratively as part of a team.
•  Establish and maintain effective working relationships with supervisor, lead workers, co-specialists, and departmental staff.
•  Perform other duties as assigned in support of departmental and institutional goals. Equity and Inclusion
•  Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
•  Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status.
•  Must demonstrate an active concern for meeting the needs of students, staff, and the public click apply for full job details