Orthodontic Office Manager

Benefits:

401(k)

Bonus based on performance

Competitive salary

Flexible schedule

Health insurance

Benefits/Perks

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include hiring, coordinating staff schedules, HR management, paying invoices, and office payroll. The ideal candidate is highly organized, with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Create and Maintain office calendar

Design the daily schedule efficiency and organization in mind

Collaborate with front and back office staff to create, update, and maintain office procedures

Maintain office equipment in good working order with the assistance of the clinic

Pay and record invoices

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Plan and implement team meetings

Plan and implement outside marketing events

Plan and manage social media content creation

Answer routine Patient Treatment and Billing questions

Work closely with Orthodontist and Treatment Coordinator

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Ability to create and maintain a Strong Positive Team Atmosphere