Operations Manager - Interior Design Firm Wayne, PA
This is an exciting opportunity for an Operations Manager to work closely with an inclusive and welcoming design team in Wayne, PA. Their closely knit team is a collaborative group, drawing on each other's strengths to design beautiful custom homes. The work culture is one of camaraderie, teamwork, and the feeling of pride for the excellent work they create.
We seek a dynamic and detail-oriented Operations Manager to manage our client's office operations and financial records and ensure the smooth functioning of the day-to-day activities.
The Operations Manager plays a pivotal role in the seamless operation of our design firm. This dual-role position is responsible for managing office administration, coordinating client communication, and handling essential bookkeeping and financial tasks. You will work closely with the design team and external vendors, ensuring that both office procedures and financial records are meticulously maintained. If you are organized, efficient, and have a passion for both administration and finance, this is the role for you.
Key Responsibilities
Office Management
- Oversee daily office operations, ensuring a professional and efficient work environment.
- Manage office supplies and equipment, maintaining an organized and functional workspace.
- Coordinate scheduling for meetings, client presentations, and team activities.
- Assist with client correspondence and appointment setting, acting as a liaison between clients and the design team.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Support HR functions such as onboarding, timekeeping, and employee records management.
Bookkeeping/Financial Acumen
- Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
- Process invoices, payments, and reconciliations in a timely and efficient manner.
- Prepare and manage financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Assist with budget preparation and tracking, ensuring expenses are aligned with company goals.
- Coordinate with external accountants for tax preparation and audits.
- Manage payroll and employee expense reporting.
Qualifications
- Bachelor's degree in business administration, finance, accounting, or a related field (preferred).
- Minimum 5-10 years of relevant experience in operations, office management and bookkeeping.
- Proven experience as an Office Manager, Bookkeeper, Operations Coordinator or Operations Director in a similar administrative role.
- Strong knowledge of bookkeeping practices and financial principles.
- Proficiency in accounting software (QuickBooks, etc.), Microsoft Office Suite (Word, Excel, Outlook), and Houzz.
- Excellent organizational skills with a keen eye for detail.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills.
- Familiarity with the interior design or construction industry is a plus.
Compensation and Benefits
- Annual Salary + Bonus Structure + Full Benefits
- The annual salary is based on experience.
- Benefits include health insurance with company contribution, retirement planning with company match, paid time off, Holidays, company outings, team lunches, and much more.
For immediate review and consideration, contact: Jordan Kravetzky -
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Why work with Interior Talent?
- OUR CLIENTS hire us to FIND YOU
- Exclusively focused on the Architecture and Design industries
- We work with the DECISION MAKERS - Owners, Principals, Directors, and HR
- CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL - we highly value your current position and will never do anything that would bring your future into jeopardy
- EXPERTISE: In the industry since 2003
- We are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process