Position Number:SE1811.00000
Position Title:Operations Manager, CE & AST
Job Type:Staff
FT/PT:Full-Time
Employee Class Description:P4-Staff
General Position Description:Supports the delivery of Accelerated Skills Training and Professional & Continuing Education programs. Primary responsibilities include general oversight of training locations, the implementation of classes and a focus on the financial needs of the team. This team member will participate in the development and implementation of department policies and procedures as well as audits and reviews current procedures to monitor and improve efficiency of operations.
Flexible Work Arrangement:Fully On-site: Employee performs all of their job duties at a Valencia College location, with flexibility in the work schedule, if appropriate.
Grade:2028
Exemption Status:Non-Exempt
Posting Number:S3036P
Location(s):Kissimmee, FL 34744 - Advanced Manufacturing Training Center, Orlando, FL 32808 - Mid-town Center for Accelerated Training, Orlando, FL 32801 - Accelerated Skills Training - Downtown Campus
Proposed Work Schedule (Please note hours subject to change based on business needs):Monday - Friday: 8:00am - 5:00pm; Occasional evenings and weekends as needed.
Number of Vacancies:1
Posting Start Date:04/04/2025
Posting End Date:04/14/2025
Open Until Filled:No
Quicklink for Posting:Temporary Position (Temp or Grant Funded) Details:N/A
Salary Range:$46,609 - $52,435 per year
Description of Job Function:1. Directly manages the PCE Coordinators within your designated area to ensure that program needs are fulfilled. Proactively determines needs alongside program leadership and effectively communicates responsibilities and desired deliverables to the IC team. Provides professional development opportunities for PCE Coordinators.
Description of Job Function:2. Manages all relationships for internal and external partners, including but not limited to: Campus Leadership, Security, Business Office, Procurement, Grants Accounting, Office of Information Technology, Facilities/Maintenance, Bookstore, Courier Services, Vendors, and Community Partners in support of multiple programs and campus locations. Works with partners to resolve challenges to improve students experience and achieve the goals of PCE.
Description of Job Function:3. Partners with leadership on budget preparation, management, and tracking for the team and serves as budget manager for designated CE budgets. Analyzes spending and produces reports to leadership regularly. Researches, evaluates, and makes recommendations related to cost savings for the purchase of equipment and supplies. Collaborates with all Operations Managers to share best practices across the PCE Team.
Description of Job Function:4. Collaborates with program leadership, recruiting team, instructors, and coordinators regarding scheduling, equipment/supply needs, room reservations, student enrollments and other operations to maintain a safe, secure, clean learning environment and our ability to deliver high-quality learning solutions. Regularly inspects locations for improvements and acts to resolve.
Description of Job Function:5. Secures and manages federal work study students by providing work schedules, assignment of tasks, and collaborating with internal partners to determine best use of these additional resources.
Description of Job Function:6. Manages the inventory management process for all location equipment and technology. Manages all repairs, maintenance, and refresh projects for CAT classrooms and labs.
Description of Job Function:7. Trains and develops team members on the use of proper procedures and processes, technology, and software applications to meet departmental guidelines. Assist with the onboarding processes for new employees. Manages training for staff and assist in the coordination of onsite events, conferences, trainings, and meetings.
Description of Job Function:8. Performs other duties as assigned.
Drivers License Requirement:Not Applicable
Required Minimum Education:Associate's Degree from a regionally accredited institution, or any equivalent combination of related education, training, and/or experience which provides the required knowledge, skills, and abilities to perform the essential functions.
Required License/Certification:Valid Florida Driver's License
Knowledge, Skills and Abilities:1. Experience in supporting training and development activities
2. Experience in a dynamic, fast paced, customer responsive environment
3. Experience in managing and coordinating classes and programs
4. Must be organized, detail-oriented, and be able to coordinate a large number of tasks simultaneously
5. Excellent customer service and interpersonal skills
6. Demonstrates critical thinking
7. Ability to proactively solve problems and make evaluative judgements
8. Ability to conduct research, make recommendations, and prepare reports and spreadsheets
9. Ability to coach employees on their performance
10. Proficient in the use of Microsoft Office and CRM
11. Skilled in the use of technical, audio-visual, and computer skills
12. Knowledge of Banner & Continuity preferred
13. Ability to work effectively with the community and meet the needs of student and employee populations.
General Working Conditions:This job operates in a professional office environment and throughout the College's worksites and grounds. Within the professional office environment, the employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. The noise level in the office work environment is usually quiet and occasionally moderate.While operating outside of the office environment, the employee may be exposed to elements including but not limited to wet/humid weather, extreme temperatures, dirt, dust, fumes, smoke, and unpleasant odors. The role may also involve hazards or physical risks, which require comprehending and following basic safety precautions and may require Personal Protection Equipment. The noise level in the work environment is usually moderate and occasionally loud.Typical physical competencies include but are not limited to remaining stationary, moving, ascending/descending, positioning self, reaching, lifting/moving objects weighing between 5-100 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions:Must be able to travel locally on a flexible schedule, as needed. Must have reliable transportation, and proof of liability and property damage insurance on the vehicle used may be required. This position requires in-office and out-of-office (community) responsibilities that will vary on a daily / weekly basis. Must be willing to work some nights and weekends, as needed.