Professional Search Group (PSG) is seeking an Operations Manager to join their client's dynamic team. The Operations Manager involves managing certificates, domain, and Systanium renewals, as well as entering and processing data related to commissions, ACH withdrawals, and credit card transactions. The Operations Manager Responsibilities also include reconciling credit card expenses against system transactions. Additionally, the Operations Manager supports building management as needed and coordinates employee appreciation initiatives, such as birthdays and the end-of-year party.
Since 2001, this organization has led the way in providing comprehensive technical solutions for businesses across California. They are a top Managed Services Provider (MSP) focused on delivering cutting-edge solutions to meet their clients' needs. Ready to be a part of something GREAT?. APPLY TODAY.
Primary
- Reconcile credit card expenses against system transactions, ensuring accuracy and consistency.
- Accurately enter commission data into the Tracker system as received, ensuring proper reporting.
- Input ACH withdrawals and credit card breakdowns into QuickBooks for financial tracking and reporting.
- Manage building-related tasks, including maintenance requests and sharing relevant communications with stakeholders.
- Organize and coordinate employee appreciation activities, including birthday celebrations and the annual end-of-year party.
- Variable billing report entry, professional services (to include CJC and ATI), invoice delivery
- Payment Application, Weekly Summary Report, Discrepancy Resolution
- Reviewing and Submitting Invoices for payment, Discrepancy Resolution
Secondary
- Recording Equipment receipts in the System, labeling them and putting away as needed
- Order and Receive in as needed
- Billing Back Up
- Oversee Systanium, domain, and certificate renewals, initiating actions 6 months in advance or according to vendor and customer communication timelines.
- Coordinate with relevant parties and maintain an organized workflow to ensure timely execution of renewals as outlined above.
Requirements:
- Solid experience in managing accounts payable processes, including invoice processing and vendor relationship management.
- Proficient in handling accounts receivable functions, such as invoicing, collections, and payment tracking.
- Ability to manage multiple tasks simultaneously while maintaining attention to detail and meeting deadlines.
- Highly organized, with the ability to efficiently manage time and resources to ensure smooth workflow and task completion.
- Proven ability to assess and prioritize daily tasks effectively, ensuring that critical functions are completed on time.
- A proactive approach to identifying potential challenges and opportunities, with the ability to adapt, innovate, and develop solutions that drive continuous improvement.
Apply for this amazing opportunity today.
Donovan Aranda
Division Manager