We are seeking a proactive and highly organized Operations Manager to oversee and optimize day-to-day operations for a group of successful entrepreneurs managing multiple ventures across various industries. This dynamic, fully onsite role is perfect for someone who thrives in a fast-paced, entrepreneurial environment and enjoys bringing structure, strategy, and execution together to drive results.
As the Operations Manager, you will play a pivotal role in aligning business goals with operational execution. You'll work closely with leadership to implement efficient systems, lead cross-functional initiatives, and ensure seamless coordination across teams, vendors, and projects.
Key Responsibilities
Operational Strategy & Execution
- Partner with business owners to design and implement systems, processes, and workflows that enhance efficiency and scalability.
- Monitor key performance indicators (KPIs), identify inefficiencies, and implement improvements to streamline operations.
- Ensure compliance with internal policies, procedures, and industry regulations.
Project Management
- Lead and manage multi-stakeholder projects across diverse business functions.
- Develop timelines, assign responsibilities, track deliverables, and ensure milestones are met.
- Oversee execution of strategic initiatives and support cross-functional collaboration.
Team & Stakeholder Coordination
- Act as a central point of contact between leadership, internal teams, external partners, and vendors.
- Facilitate clear and timely communication across stakeholders to ensure alignment and accountability.
- Prepare internal documentation, operational reports, and project updates.
Administrative & Logistical Oversight
- Manage company calendars and coordinate complex scheduling across teams and time zones.
- Oversee travel logistics for leadership and team members, including domestic and international arrangements.
- Provide occasional high-level administrative support to ensure smooth business operations.
Qualifications
- Highly organized, detail-oriented, and adept at managing multiple priorities.
- Proven experience in operations, project management, or business administration, ideally in an entrepreneurial or multi-venture environment.
- Strategic thinker with a hands-on approach and strong problem-solving skills.
- Strong written and verbal communication skills with the ability to interface with senior stakeholders.
- Familiarity with tools like QuickBooks, Airtable, and other productivity platforms (preferred but not required).
Candidates must be local to the Bay Area, as this is a fully onsite role in Burlingame, CA.
Salary: Up to $125,000/year. Benefits stipend