Operations Coordinator Job Type: Full time
Pay: $20.00 - $30.00 per hour
Expected hours: 40 per week
Schedule:
Overview/Purpose The Building Operations Coordinator is involved in assisting with activities for an office handling property management of 20-40 properties in the assigned commercial real estate portfolio.
Skills, Knowledge and Personal Characteristics The following attributes are desirable for job success: exceptional people and analytical skills; excellent communication and organizational skills; detail oriented and accurate (especially with numbers); customer service experience; ability to work under pressure; self-motivated and self-directed; ability to assert oneself; exemplary time management skills; ability to work with staff in solving problems and ability to take direction and function as part of a team as well as independently.
Essential Functions - Support the Real Estate Management team in the overall leasing, operations and management of real estate assets owned or managed by Linvill Properties.
- Support the Real Estate Management team with a variety of accounts receivable and accounts payable transactions including lease abstracts, tenant terminations, manual billings, invoice entry, check processing, and mailing of check payments.
- Supports the organization with facilities and tenant operational procedures.
- Supports the overall organization in process improvement, systems implementation and operational efficiency measures.
- Provides support for operations by copying, organizing, and binding reports.
- Assists with data entry for annual budgets.
- Assists with tenant reconciliations.
- Assists with vendor reconciliations.
- Assists with other monthly reporting requirements, as requested.
- Assists with annual reporting requirements.
- Learn and support property management software tools.
- Coordinates conference calls and setting up conference rooms for presentations.
- Completes necessary tasks to ensure the office maintains an organized and appropriate appearance.
- Assists with incoming and outgoing mail, including USPS, FedEx, UPS, etc.
- Answering incoming phone calls and routing to appropriate staff.
- Support in the preparation of documents prepared by other staff.
- Orders general office supplies for the Linvill office.
- Welcomes guests to the Linvill offices and provides customer service tasks.
- Responsible for timely opening of office at 8:00am.
- Performs other duties as assigned.
Requirements - 2-year associate degree (or equivalent work experience) with an emphasis in Business, Accounting, Finance, or related field. Prior work experience will be considered.
- Proficiency in Microsoft Word and Excel required. Knowledge of Yardi is a plus.
- Effectively prioritize and multi-task.
- Excellent interpersonal and communication skills are a must.
- Work effectively in a team environment through collaboration and partnership.
- Customer service oriented, with an aspiration to succeed with the client in mind.
- Ability to effectively communicate both orally and in writing with peers, managers, tenants and vendors, including technical reading and writing skills.
- Analyze and problem solve effectively by offering solutions to resolve issues.
- Be dependable & flexible as well as possess the ability to maintain a high level of confidentiality.
- Possess energetic, problem-solving capabilities and a desire to grow and expand a real estate company through innovation, positive approach to change and an eagerness to develop new skills.
Physical Requirements / Work Environment The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to move 10 pounds.
- Ability to communicate in English clearly with others verbally and in writing.
- Work environment is an indoor office environment with 85% sitting, 10% standing and 5% walking.
- Ability to enter data and focus on a personal computer for long periods of time.
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This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description does not alter the at-will employment relationship. This job description may change or be altered by the company at any time, with or without notice.
Work Location: In person