Our client, a healthcare company, is looking to hire a
Temp Operations Coordinator to join their team on a freelance basis. This position, will be based in their La Jolla office and is essential for maintaining the smooth operations of the facility.
The ideal candidate will demonstrate reliability, flexibility, and professionalism while managing multiple responsibilities in a fast-paced setting. This role requires strong organizational skills and the ability to prioritize tasks effectively while maintaining a welcoming atmosphere at our front desk.
Essential Duties and Functions Administrative Duties- Be the first point of contact for visitors, providing exceptional service.
- Handle incoming calls and inquiries, directing them as necessary.
- Organize mail and package deliveries efficiently.
- Maintain inventory of office supplies and kitchen essentials, research vendor options for cost-effectiveness.
- Assist with onboarding processes for new hires by preparing their workspace and equipment.
- Create identification badges and manage access control systems.
- Ensure cleanliness and organization of common areas such as kitchens and meeting rooms.
- Draft internal communications including signage and announcements.
- Support any additional administrative or operational tasks assigned by the supervisor.
Facilities Management- Liaise with vendors, security personnel, and building management for facility needs.
- Monitor building systems (HVAC, plumbing) to ensure they are functioning properly.
- Coordinate maintenance requests for office equipment as needed.
- Ensure adherence to safety regulations within the workplace environment.
- Review vendor invoices for accuracy; explore new vendor options as necessary.
- Conduct regular inspections of office spaces to maintain standards of safety and functionality.
- Respond to facility-related emergencies promptly with appropriate solutions.
Qualifications and Requirements- A degree in business administration or a related field is preferred; equivalent experience may be considered.
- A minimum of 2-4 years in operations, administration, or event coordination; experience in facilities management is advantageous.
- A proven ability to juggle multiple tasks while maintaining attention to detail is essential.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) along with budgeting experience is required.
- Strong communication skills are necessary for effective coordination with various stakeholders.
- A capacity to perform under pressure while independently solving operational challenges is crucial.
- Experience in managing vendor relationships is desirable.
- A professional appearance is expected at all times.
- An understanding of safety regulations relevant to office environments is preferred.
If you are passionate about making a difference through your operational expertise, we encourage you to apply for this rewarding opportunity.