Operations Assistant (Denver Tech Center, CO)We seek a highly organized, proactive, and detail-oriented Operations Assistant to support our daily business operations. This full-time, in-person role ensures the company runs smoothly, supports every staff member, and assists executives with special events and critical tasks with minimal supervision.
The ideal candidate is someone who can efficiently handle multiple responsibilities, keep everything in order, and proactively address operational needs to maintain seamless workflows.
Key Responsibilities:Company Operations & Organization:- Ensure all administrative and operational tasks are executed efficiently to maintain a well-organized work environment.
- Kept track of office supplies, inventory, and necessary resources for daily operations.
- Identify and resolve workflow inefficiencies to ensure the company runs smoothly.
Executive & Staff Support:- Support all staff members by addressing operational needs, assisting with scheduling, and managing office logistics.
- Assist executives with special events, meetings, and high-priority tasks, ensuring everything is prepared and organized with minimal supervision.
- Prepare reports, presentations, and documentation as requested by leadership.
Scheduling & Coordination:- Assist with linguists' scheduling and coordination, ensuring timely and accurate assignments.
- Communicate with clients, linguists, and team members to resolve scheduling conflicts and maintain accurate records.
- Follow up on pending tasks and ensure all necessary documentation is current.
Client & Linguists/Vendors Support:- Provide exceptional customer service to clients and vendors, assisting with inquiries and troubleshooting issues.
- Maintain clear and professional communication with all stakeholders.
- Ensure compliance with company policies and industry standards.
Compliance & Documentation:- Oversee and manage company documents, contracts, and compliance requirements.
- Assist the recruiter with onboarding new vendors and completing all necessary paperwork and background checks.
- Keep executive leadership informed of any urgent or outstanding compliance matters.
Qualifications & Skills: Proven experience in administrative, operations, or coordination roles (required)
Strong organizational and time-management skills - must keep everything in order
Excellent communication skills (both written and verbal)
Ability to work independently with minimal supervision and take initiative
Attention to detail and problem-solving abilities
Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling software
Ability to support staff and executives by ensuring operations and events run smoothly
Customer service experience is a plus
Job Details:Location: Denver Tech Center, CO (In-Person, Full-Time)
Schedule: Monday - Friday
Competitive pay & benefits
We are looking for a highly dependable and detail-oriented professional ready to take ownership of operational tasks, ensure a seamless workflow, and provide top-tier support to staff and executives.