About Us: Standard Ultrasound, an independent partner of GE Healthcare, is located in Philadelphia and specializes in providing the medical community with state-of-the-art ultrasound equipment. We enhance GE's innovative offerings with a proactive strategy, delivering high-quality solutions that expand the reach of advanced healthcare technology. As we continue to grow, we are looking for an energetic and capable Operations and Administrative Coordinator to join our team and help us achieve new milestones.
Location: Philadelphia, PA (in-office with some remote work)
Reports To: CEO
Job Summary: We are seeking a dynamic, detail-oriented individual to join our team. This role involves managing a range of administrative, financial, and inventory-related duties to ensure the smooth operation of our office. The ideal candidate will support special projects and be responsible for activities such as data entry in QuickBooks, accurate tax filing, coordinating procurement efforts, and overseeing inventory management. Experience with various business management platforms and the ability to quickly learn new software tools are crucial for success in this role. This position works directly with the CEO and other company leaders to help maximize productivity.
Key Responsibilities:
Administrative Support:
- Complete vendor registrations and reports and prepare bid documentation.
- Prepare and send DocuSign documents and ensure timely completion.
- Create reports for the CEO and assist in preparing price quotes and proposals
- Respond promptly to customer inquiries
- Support all the various activities of the CEO and Operations Manager
Accounting & Financial Management:
- Input transactions into QuickBooks and produce reports as needed
- Monitor and reconcile accounts payable
- Monitor payment plans and rental payments
- Manage monthly sales tax filings across multiple states,
- Complete special projects as needed ensuring
Inventory Management:
- Source and procure inventory items to meet demands of customer orders.
- Order parts for and track shipments to ensure timely delivery.
- Maintain and update inventory database to ensure accuracy
Qualifications and Skills:
- Proactive and resourceful. Ability to work effectively in a fast-paced environment.
- Knowledge about health care or medical device industries is a plus
- Proficiency in QuickBooks, EXCEL, CRM software and capacity to learn and use new software is required
- Strong organizational skills and attention to detail.
- Excellent communication skills, both verbal and written.
- Research skills and ability to analyze data and problem solve
- Ability to multitask and prioritize in a fast-paced environment.
Education and Experience:
- Bachelor's degree in Business Administration, Accounting, or a related field preferred or equivalent combination of education and experience.
- Minimum of 2-3 years of experience in a similar role, providing operational support, to a growing business
What We Offer:
- Salary range $75,000 to $90,000 depending on experience
- Benefits include health and dental insurance and paid vacation
- Hybrid work environment (home and office)
- Opportunity to be part of an innovative and growing company
Application Process:
If you are a proactive and adaptable professional with a knack for getting things done and completing operational tasks, we invite you to apply for this integral role in our company. E-mail your resume and a letter of interest to: