Our home automation client is looking for an Operations Admin Assistant in Hayward, CA. This is a full-time and on-site role, it is a long-term role.
Responsibilities:
Operations:
- Manage fleet logistics, including coordinating vehicle registrations, accidents, and maintenance with technicians and project managers.
- Collaborate with the fleet management firm to ensure compliance and regular upkeep.
- Oversee certain warehouse supervisory tasks and reconcile equipment at the end of jobs.
- Managing purchase orders, from order to delivery
- Assist in planning and organizing company gatherings and parties.
Client & Project Support:
- Support ongoing projects (currently 20) and potential quick-turnaround special projects.
- Coordinate with the client service department for high-end service needs.
- Address urgent requests, such as troubleshooting issues before major client events.
- Provide top-tier service for elite clientele, including managing NDAs and background checks when necessary.
Must-Have Skills & Experience
- 3+ years of experience in an administrative or operations assistant role
- Construction industry experience highly preferred, 3rd party logistics as well.
- Familiarity with contracts, invoices, and project documentation.
- Ability to handle high-end clients and maintain confidentiality.
- Proficient in using spreadsheets, financial reconciliation, and managing invoices.
- A proactive, go-getter attitude with a strong work ethic and attention to detail.
- Proficient in MS Suite, especially Excel
PERKS: $36-$38 per hour, 100% paid employee medical, dental and vision insurances, 25 PTO days per year, 401k plan, possible reimbursement for commuting expenses
LOCAL CANDIDATES ONLY