OFFICE SPECIALIST OPT. 2 (UMP)

Job Requisition ID: 47357 Position Title: Office Specialist Opt. 2 Working Title: Office Specialist Opt. 2, FOIA Program Specialist. Closing Date: 06/24/2025 Agency: Illinois State Police Class Title: OFFICE SPECIALIST - 30080 Skill Option: Keyboarding - Clerical - UMP Certificate Bilingual Option: None Salary: Anticipated Starting Salary (Effective July 1, 2025 $4,414 monthly)Full Range $4,414 -$5,926 monthly Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC028 Merit Comp Code: Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. Answer all questions thoroughly- DO NOT STATE SEE RESUME This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 47357 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The FOIA Program Specialist for the Office of the Director-Legal Bureau, receives responses to Freedom of Information Act (FOIA) requests from ISP employees as requested by the FOIA Officer. Reviews the documents for compliance with FOIA looking for exempt provisions and making redactions to documents as necessary. Explains rules, regulations and procedures as well as ISP Directives. Coordinates the release of information where necessary ensuring compliance with state law as well as applicable privacy rights. Provides guidance and training to assigned staff. Advises immediate supervisor regarding additional training needs. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. About the Agency The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety. Essential Functions Serves as the FOIA Program Specialist regarding Freedom of Information Act (FOIA) issues performing complex and specialized technical and paraprofessional functions for the Illinois State Police (ISP) Legal Office. Serves as an ISP FOIA liaison with the Office of the Attorney General; various circuit clerk's offices, and ISP employees. Serves as a Training Coordinator for the FOIA unit. Provides general office management and support services to the Legal Office. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience. Requires ability to type at a minimum of 30 words per minute. Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certification of proficiency in lieu of the stated requirement for this classification. Preferred Qualifications Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment. Prefers two (2) years of experience applying the principals of FOIA. Prefers two (2) years of experience providing administrative and/or clerical support in a law enforcement environment. Prefers three (3) years of experience writing in a business or professional environment. Prefers three (3) years of experience utilizing Microsoft Office products, including but not limited to Access. Prefers experience with answering phones and/or email in a business or professional environment. Prefers extensive knowledge of composition, grammar, spelling and punctuation. Prefers ability to follow oral and written instructions. Conditions of Employment Successfully pass background investigation Successfully pass drug screen The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions. Benefits Package The Illinois State Police offers a robust benefit package including: Flexible work schedules in many program areas Health, life, vision, and dental insurance. 12 weeks paid maternity/paternity leave. Pension Plan Deferred Compensation, and other pre-tax benefit programs. Employees earn twelve (12) paid sick days annually. Ten to twenty-five (10-25) paid vacation days based on years of service. Employees earn three (3) paid personal days pro-rated based on start date. Thirteen-Fourteen (13-14) paid state holidays annually. Work Hours: Monday-Friday 8:30a-5:00p Work Location: 801 S 7th St Springfield, IL Agency Contact: Posting Group: Office & Administrative Support This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application. This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: