Join Our Team as a Part-Time Office Receptionist (Tuesday-Thursday) At our company, your role as the Receptionist will be key in creating a welcoming atmosphere for all visitors and callers. As the friendly face of our office, you ensure that every person's experience is pleasant and professional. In this essential part-time position, you'll support our operations from Tuesday to Thursday, working from 9 AM to 5 PM with a 1-hour unpaid lunch. You will contribute to a smoothly functioning environment with your organizational expertise and focus on details.
This position totals 21 paid hours/week.
Key Responsibilities: - Welcoming Presence: Greet visitors warmly and professionally, ensuring they feel valued and informed.
- Communication Management: Efficiently handle incoming calls and route them to the appropriate team members.
- Mail Coordination: Receive incoming packages and oversee outgoing mail, including courier services.
- Office Appearance: Maintain a clean and inviting reception area, conference rooms, and entryway.
- Meeting Support: Assist with setup and cleanup for client meetings, including food and beverage prep.
Kitchen and Office Maintenance: - Load and empty the dishwasher daily to keep our kitchen running smoothly.
- Regularly restock the fridge with beverages and snacks.
- Manage kitchen supply inventory to ensure we have coffee, tea, and utensils on hand.
- Maintain cleanliness and organization in the kitchen throughout the day.
Office Supplies and Equipment: - Monitor and order necessary office supplies.
- Ensure meeting rooms are well-stocked and presentable for guests.
- Assist with shipping and receiving of equipment as needed.
- Support basic administrative tasks that help our operations.
Audio-Visual and Facilities Assistance: - Ensure all AV equipment for Zoom meetings is functioning properly.
- Help team members troubleshoot technical issues related to communication tools.
- Be present for maintenance workers and coordinate facility needs.
Travel and Event Coordination: - Help organize travel arrangements and hotel bookings for team visits.
- Support setup and teardown for office events, gatherings, and parties.
What You Bring: - A friendly demeanor and a passion for delivering excellent customer service.
- Strong organizational skills and attention to detail.
- Effective written and verbal communication skills.
- Ability to manage time well and solve problems creatively.
- Comfort with technology and a readiness to learn new tools.
- Proactive approach to supporting team members and improving processes.
- Ability to handle sensitive information discreetly.
Preferred Qualifications: - Experience with office management software.
- Background in vendor management or procurement of office supplies.
- Prior work experience in customer service or hospitality.
Compensation & Perks: - Hourly pay: $30-40/hour, based on your experience (part-time, 21 paid hours/week).
- Accrued paid sick leave per California law.
- Join a collaborative, design-focused work culture.
- Work with a close-knit team that values your contributions.
- This role is non-exempt, hourly, with a daily 1-hour unpaid lunch and paid rest breaks per California labor law.
This role is ideal for someone who thrives in a support capacity, enjoys fostering a welcoming environment, and takes pride in ensuring that even the smallest details contribute to a positive experience. If you find joy in making things run smoothly, we would love to hear from you.