Office Manager with Security Clearance

Office Manager Company Overview: KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation's security and well-being. KMS is a 2024 winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Valuesand Work-Life Flexibility. Position Summary / Objective: KMS Solutions, LLC is seeking an outgoing, proactive, and highly motivated individual to serve as the Office Manager for our two offices in Northern Virginia, one in Alexandria and one in Crystal City. This person provides an essential service to the company in providing visitors and new employees with a professional and positive first impression of the company. They ensure the orderly and smooth daily functioning of the office, ensuring all employees are provided with a clean, safe, and functioning office environment in which to perform their duties. Essential functions: Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Serve as the office receptionist (answer phone and transfer calls, greet visitors/maintain visitor log, receive and distribute mail and packages).
Maintain inventory of essential office supplies and order/replenish supplies as required.
Ensure the proper functioning of office equipment and submit repair requests as required.
Coordinate with building managers to manage janitorial, water, and office maintenance services.
Coordinate office meetings, visits, and KMS events.
Assist with receiving and onboarding of new KMS employees.
Assist the NCR contract Program Managers with compiling and editing monthly reports and metrics and other contract deliverables. Required education and experience: Bachelor's Degree or High School Diploma and 3 years of relevant work experience
Experience and proficiency with MS Word, MS Excel, MS PowerPoint, and SharePoint.
Experience and proficiency with writing and editing reports and other contract deliverables.
Experience with generating and maintaining metrics. Preferred education and experience: Prior experience with HR and Security directives, processes, and procedures is a plus.
Knowledge/experience in the use of MS Access and/or MS Project. Competencies: Must be able to communicate effectively (both orally and in writing).
Excellent people and customer service skills are essential.
Attention to details and proficiency
Ability to obtain and maintain a security clearance is a must. Additional eligibility requirements Work authorization/security clearance requirements: Able to maintain a SECRET security clearance. Other Duties: Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Supervisory Responsibility: None. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 50 lbs. Position Type/Expected Hours of Work: The typical workday is eight hours in length. Some flexibility in hours is allowed, with concurrence from the supervisor. Attendance at prescheduled mandatory meetings is required. Must be available during the core work hours as determined by your contract/location and must account for the required number of hours in a pay period to maintain Full-time status. Telework: This position is not authorized for routine telework. Travel: Travel up to 10% between KMS offices may be required. Benefits and Additional Compensation: KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus. AAP/EEO Statement: KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. KMS Solutions is a drug free workplace.