Office Manager Lead with Security Clearance

Description SAIC is seeking Office Managers to provide office management & executive support services (OM&ESS) to OUSD-P. Office Management Provide on-site leadership, supervision, and management of 20 Senior executive assistants and 51 executive assistants distributed over 30 offices. Provide outstanding (OM&ESS) that includes excellence, transparency, accountability, and teamwork & service to customers. Work with the on-site Program manager to create efficient & effective (OM&ESS) teams across the OUSD-P organization Address issues that affect timely and effective delivery of services Serve as one of 7 POCs for the PM Keep PM and individual offices under your purview informed of the status of personnel actions (i.e. plan/timeline for filling positions, corrective action to address performance issues) Correspondence Log, review, distribute, and monitor correspondence (via CATMS) and FOIA requests received from OSDP Exec Sec Perform records management duties Manage incoming and outgoing mail Security Facilitate security clearance processing for permanent and temporary personnel Facilitate building access Manage and maintain communication security (COMSEC) Onboarding OM&ESS staff Assist PM in Establishing, implementing, maintaining, and documenting onboarding processing, training materials, and certifying OM&ESS staff can perform required services within 30 days of in-processing Office Management Help PM Identify, plan, direct, coordinate, develop and implement innovative process improvement to OM&ESS and other enabling services throughout the organization Oversee execution and completion of PWS requirements Apprise the PM of OM&ESS challenges affecting timely delivery of services Manage, train and supervise contractor OM&ESS personnel Provide for and maintain technical proficiency of contractor OM&ESS staff Continuity of Service for OM&ESS requirements Develop & maintain continuity of services materials for daily ops (e.g. digital or hard-copy continuity books) Qualifications Minimum Requirements Education A bachelor's degree from an accredited college or university. Demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal government, Military (DoD Flag/General Officers), or private sector, to include but not limited to correspondence / workflow management may be substituted in lieu of a degree Experience A minimum of ten (10) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal government, Military (DoD Flag/General Officers), or private sector, to include but not limited to correspondence / workflow management A minimum of three (3) years of management experience, in environments similar to OSD components, Leading and supervising teams A minimum of two (2) years of executive level support experience in OSD or military service components Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgement across an organizational setting (i.e. not siloed to one or two specific tasks) Highly proficient with DTS and CATMS Highly proficient using Microsoft Office Suite to include: Word, Excel and Power Point Clearance Top Secret with SCI eligibility SAIC accepts applications on an ongoing basis and there is no deadline. Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.