Office Manager Lead with Security Clearance

Description SAIC is seeking Office Managers to provide office management & executive support services (OM&ESS) to OUSD-P. Office Management - Provide on-site leadership, supervision, and management of 20 Senior executive assistants and 51 executive assistants distributed over 30 offices. - Provide outstanding (OM&ESS) that includes excellence, transparency, accountability, and teamwork & service to customers. - Work with the on-site Program manager to create efficient & effective (OM&ESS) teams across the OUSD-P organization - Address issues that affect timely and effective delivery of services - Serve as one of 7 POCs for the PM - Keep PM and individual offices under your purview informed of the status of personnel actions (i.e. plan/timeline for filling positions, corrective action to address performance issues) Correspondence - Log, review, distribute, and monitor correspondence (via CATMS) and FOIA requests received from OSDP Exec Sec - Perform records management duties - Manage incoming and outgoing mail Security - Facilitate security clearance processing for permanent and temporary personnel - Facilitate building access - Manage and maintain communication security (COMSEC) Onboarding OM&ESS staff - Assist PM in Establishing, implementing, maintaining, and documenting onboarding processing, training materials, and certifying OM&ESS staff can perform required services within 30 days of in-processing Office Management -Help PM Identify, plan, direct, coordinate, develop and implement innovative process improvement to OM&ESS and other enabling services throughout the organization -Oversee execution and completion of PWS requirements - Apprise the PM of OM&ESS challenges affecting timely delivery of services -Manage, train and supervise contractor OM&ESS personnel -Provide for and maintain technical proficiency of contractor OM&ESS staff - Continuity of Service for OM&ESS requirements -Develop & maintain continuity of services materials for daily ops (e.g. digital or hard-copy continuity books) Qualifications Minimum Requirements
• Education o A bachelor's degree from an accredited college or university. Demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal government, Military (DoD Flag/General Officers), or private sector, to include but not limited to correspondence / workflow management may be substituted in lieu of a degree.
• Experience: o A minimum of ten (10) years of demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Federal government, Military (DoD Flag/General Officers), or private sector, to include but not limited to correspondence / workflow management o A minimum of three (3) years of management experience, in environments similar to OSD components, Leading and supervising teams. o A minimum of two (2) years of executive level support experience in OSD or military service components. o Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgement across an organizational setting (i.e. not siloed to one or two specific tasks). o Highly proficient with DTS and CATMS o Highly proficient using Microsoft Office Suite to include: Word, Excel and Power Point.
• Clearance o Top Secret with SCI eligibility SAIC accepts applications on an ongoing basis and there is no deadline. Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.