Core duties and responsibilities include the following. Other duties may be assigned.
Essential Duties
Board of Directors Administration
Coordinate and attend all Board and committee meetings
Prepare and distribute all Board-related documents including meeting agendas and meeting minutes
Facilitate preparation and signing of corporate resolutions for Board approval
Maintain rosters, organizational charts and Board files
Assemble and distribute Board handbook
Office Administration
The Office Manager is the "public face" of the Corporation. This person should have a welcoming and
personable demeanor
Greet visitors, provide basic information and/or direct them to appropriate staff
Assist telephone callers and/or direct them to appropriate staff
Distribute mail
Assist staff with administrative tasks and special projects and events, etc., as needed
Coordinate staff meetings including menu, food deliveries and setup
Some knowledge of ADP to produce workers compensation documents.
Update and distribute staff documents, e.g. rosters, organizational chart, holiday calendars, etc.
Office Supplies: order office, kitchen, and cleaning supplies. Work with office cleaning company and building
manager to maintain the office
Office Equipment: maintain computer and phone equipment by working with our technology company.
Monitor support requests, order equipment and stock related supplies. Maintain copy machine, office printers
and postage meter
Emergency Preparedness: oversee procedures and supplies
Fire Alarm and Security Alarm System: oversee procedures
Office Administration Policies and Procedures: update and maintain
Notary Public: serve as notary for the Corporation
Other duties as assigned
Human Resources Administration
Serve as the on-site liaison with third-party Human Resources firm
Serve as the on-site liaison with benefit providers, e.g. medical and life insurance programs
Maintain employee and HR files
Assist with recruitment by posting ads and overseeing the hiring process
Coordinate in-person components of new-hire onboarding plan
Assist in the performance review management process
Education/Experience/Skill Set
Excellent communication skills - written, oral and interpersonal
Experience working with Board of Directors
Highest level of personal integrity and ethical standards
Must be able to maintain confidentiality
Proficient use of computer software, including MS Office platform
Must be able to establish priorities and work independently in a proactive manner
Ability to work with a diverse group of people in a collegial, team framework
Must have excellent organizational and time management skills
Must have strong problem solving skills and provided great attention to detail
Flexible to assist where needed
Must be willing to roll up their sleeves to perform all responsibilities needed to ensure success.
BA preferred.
Work Environment/Equipment Used
The work environment will be in a professional office setting. The noise level is usually quiet to moderate. The individual in this position may operate any or all of the following: standard office equipment including personal computer and personal automobile.
Physical Activity
The Office Manager is required to talk, see and hear. In the course of performing this job, the Office Manager typically spends time sitting, standing, walking, stooping, kneeling, crouching, and climbing stairs, listening/speaking, writing, and operating a personal computer and personal automobile. The Office Manager must possess the ability to lift up to 25 lbs.
Compensation
The salary is commensurate with experience. WHCHC pays 100% of employee health, dental and vision insurance. WHCHC matches 25% of the employee's 403(b) contribution, employee is fully vested after 1 year of contributions. Free parking, vacation and sick leave. This is a full-time position. Some evening and weekend work or meetings may be required. This position requires local travel in the normal course of performing job duties with mileage reimbursement. Must have access to reliable transportation to perform job duties, valid driver's license and meet the state required amount of personal automobile liability insurance. A criminal background check will be required.
LOCAL CANDIDATES ONLY. Please email cover letter, resume and salary requirements to
and reference "Office Manager Position." Applications without a cover letter will not be considered.