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Key responsibilities Office management: - Create and prepare weekly worship bulletin
- Monitor and manage voicemail, office email, postal mail
- Provide administrative assistance to the pastors
- Greet people visiting the office, field their questions and/or direct them to appropriate staff
- Monitor and order office supplies
- Mange administrative and building calendars
- Publish weekly email newsletter
- Execute periodic web updates and occasionally post events to the church's social media and other online event platforms
- Maintain church records
- Acts as liaison with Bookkeeper
- Manage Petty Cash
- Create and prepare documents for funerals, weddings, baptisms and other special liturgies
Facility management: - Manage service vendors and equipment leases
- Maintain information related to insurance coverages in partnership with the facilities team
- Schedule and liaise with non-parish activities in the building (Alcoholics Anonymous, Boy Scouts, Girl Scouts, musical concerts)
- Along with the pastors, oversee the work of the caretaker
- Manage the services of the cleaning company
- Provide support for the monthly Sunday Dinner including updating the Sunday Dinner communication site
Skills and Qualifications: - Knowledge of and familiarity with congregational life
- Ability to maintain confidentiality in all matters
- Proficient with office and communication technology, including Microsoft Office, Google Suite
- Proficient in oral and written communication
- Ability to relate to a variety of people
- Flexibility, problem-solving skills and sense of humor
- Three to five years office management experience and working with the public desired
Date Posted: 11 June 2025
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