Ranking: Global Law Firm
Position: Office Manager
Location: San Francisco, CA
Compensation: $125,000 - $150,000 with Bonus
The Office Manager shall be responsible for the day-to-day operation of the San Francisco office, including: purchasing of supplies and forms, organizing filing systems, management of office equipment, overseeing messenger and delivery services, telecommunications, employee matters, social functions and receptions and projects as may be assigned.
- Work with the US Operations & Administrative Support Manager on all employee-related issues in the office, including orientation of new hires and management of the performance appraisal program.
- Manage the support staff in the office, including day to day staffing issues, workflow management, reviews and performance management with the concurrence of the US Operations & Administrative Support Manager.
- Ensure that the workload of subordinate staff is equitably assigned, reassign work when necessary, and determine work priorities, as required. Maintain attendance record for all staff members.
- Maintain the office telecommunications systems and equipment, as necessary working closely with the Facilities Supervisor, U.S. Understand the backup systems to assure on-going communication into and out of the firm.
- Manage and monitor office budget
- Monitor the office's file system, office equipment, messenger services, office maintenance and supplies.
- Oversee the maintenance of the firm's office equipment including copy machines, the performance of large photocopying and all faxing projects and binding large documents.
- Maintain and operate office security system running reports as necessary under direction of Facilities Supervisor, U.S.
- Oversee purchase of necessary office supplies, within the limits prescribed by the firm's budget for such expenditures. Extraordinary and non-routine purchases must be approved in advance by the US Head of Operations
- Coordinate the movement of general office furniture and other items and the rearrangement of furniture in personal offices and work areas as requested by the occupants. Help to set up offices for attorneys, paralegals and other staff.
- Manage the messenger and delivery services of the firm to assure that deliveries are completed in a timely manner.
- Coordinate with the US Controller to process daily checks; manage petty cash on site.
- Coordinate the maintenance, evaluation and enhancement of existing computer systems in accordance with instructions from the US Head of IT.
- Maintain and communicate emergency procedures for the office to all employees, such as fire alarm evacuation, buddy list and list of emergency numbers.
- In addition to managing the office there may be some national responsibilities the Office Manager may be responsible for such as:
- Manage travel for US office, including working with firm's travel agency
- Manage insurance for US offices, including commercial, workers' compensation