Are you a seasoned administrative professional with a background in HR? Are you looking for a long-term career opportunity with a well-established and respected company in the Santa Barbara area? If so, this could be the perfect opportunity for you.
Our client, an asset management firm in Santa Barbara, is seeking a proactive and organized Office Administrator to join their close-knit and collaborative team. This is a key position responsible for managing daily office operations, supporting HR functions, supervising administrative staff, and helping the business grow efficiently.
Key Responsibilities:
- Oversee day-to-day office operations and serve as the main contact for vendors (IT, insurance, phone systems, etc.)
- Manage contracts, deadlines, and vendor relationships
- Provide HR support including PTO tracking, onboarding, IRA contributions, and employee communications
- Supervise and support two administrative team members
- Evaluate and improve office procedures and workflow systems
- Track and ensure completion of internal tasks and client deliverables using databases and spreadsheets
- Review and track billable hours; support client billing processes including proofreading entries for accuracy
Skills & Experience:
- Bachelor's degree OR 5+ years of administrative experience with at least 2 years in an office management role
- HR knowledge and hands-on experience with onboarding, employee support, and policy implementation
- Strong leadership and interpersonal skills with the ability to manage a team and foster a positive work environment
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail and the ability to juggle multiple tasks and deadlines
- Proficiency in both PC and Mac environments; Excel and database experience strongly preferred
Benefits Include:
- Paid sick leave upon hire
- Accrued PTO after 3-month probationary period
- Paid federal holidays