Office Manager - Bilingual (English/Spanish)
Orlando, FL Full-time In-Office
Are you a highly organized and proactive individual with a passion for creating a smooth and efficient office environment? Do you thrive in a fast-paced setting and possess excellent communication skills in both English and Spanish? We are Luña Medical Technology, a leading medical device company with a mission to bridge the gap between technology and the emerging world of aesthetics and beauty, and we are looking for a talented Office Manager to join our growing team in Orlando.
This is an in-office position where you'll play a vital role in supporting our operations and ensuring the well-being of our team. If you're a self-starter with strong administrative skills and a customer-centric approach, you'll thrive in our environment where we offer access to high-end reliable technology for those who aspire to elevate their beauty and wellness experiences.
What you'll do:
- Human Resources & Customer Support: Provide front-line customer support; assist with HR functions including job postings, interview scheduling, and employee expense tracking/reimbursements.
- Administrative & Operational Excellence: Manage office supplies and purchasing (office, event, marketing materials); handle invoicing and payment collections; track and organize company files; and manage online accounts (Google Workspace, CRM, QuickBooks, UPS/DHL/FedEx, etc.).
- Client & Team Support: Facilitate client onboarding arrangements; manage travel bookings; and support the sales team with lead tracking/forwarding and commission tracking.
- Event & Logistics Coordination: Plan and execute company events (conferences, workshops, webinars); coordinate shipments; and assist with device testing and office setup/stock.
- Compliance & Documentation: Ensure policies and compliance are maintained; and manage documentation and agreements.
What we're looking for:
- Must be fluent in both English and Spanish (written and verbal).
- Exceptional organizational skills and a keen eye for detail.
- Proven experience with Google Workspace (Gmail, Docs, Sheets, Calendar).
- Strong communication and interpersonal skills.
- Ability to multitask and prioritize effectively in a dynamic environment.
- Proactive, self-motivated, and able to work independently as well as part of a team.
Ready to make an impact?
If you're a highly motivated and organized individual with a passion for supporting a thriving office and contributing to a company that's pioneering a revolution in the aesthetic industry, we want to hear from you. Apply today and become a key part of our Orlando team at Luña Medical Technology.