We're seeking an experienced Office Manager to lead the day-to-day administrative operations of our client's Downtown Houston office. This pivotal role supports senior leadership, enhances cross-office collaboration, and ensures everything runs like clockwork.
The ideal candidate is a proactive multitasker with exceptional communication skills and a keen eye for detail. If you're someone who takes initiative, anticipates needs before they arise, and finds satisfaction in keeping a business operating smoothly-this is the role for you.
Key Responsibilities:
- Lead and support all aspects of office operations.
- Answer roll-over phone lines, coordinate meetings, and welcome guests with professionalism.
- Set up meeting rooms for video and teleconferences.
- Manage travel arrangements for select senior executives.
- Prepare and submit expense reports using Concur.
- Liaise with building/property management for maintenance and service needs.
- Maintain and replenish office and kitchen supplies.
- Oversee relationships with vendors (IT, telecom, A/V), including troubleshooting and contract review.
- Collaborate regularly with administrative teams .
- Facilitate employee onboarding and offboarding processes.
- Utilize Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat to support day-to-day functions.
Qualifications:
- Minimum 5 years of experience in office management or senior administrative roles.
- Bachelor's degree preferred, but not required.
- Exceptional organizational and multitasking abilities.
- Clear and professional verbal and written communication skills.
- Strong proficiency in Microsoft Office Suite and Adobe Acrobat.
- Familiarity with travel coordination and expense reporting (experience with Concur is a plus).
- Experience managing vendor relationships and office support systems.
- Self-starter with a solution-oriented mindset and sharp attention to detail.