Our Client is seeking a Temporary Executive Assistant / Office Manager to support senior leadership and ensure smooth day-to-day office operations. This is an exciting opportunity to join a growing boutique investment firm The role offers high visibility, a chance to support senior leadership, and potential for a full-time hire.
Title: Temporary Office Manager / Executive Assistant
Client: Confidential Investment Firm
Location: Santa Monica, CA (transitioning to El Segundo in August)
Schedule: Monday-Friday 9:00 AM - 6:00 PM
Work Setup: Hybrid - 4 days onsite, 1 day remote (must be flexible)
Hourly Pay: $35/hour
Main Responsibilities
- Set up and manage daily office operations and supplies
- Handle reception duties, packages, pantry orders, and visitor coordination
- Provide executive support to CIO and several MDs (calendar, travel, expenses)
- Coordinate domestic and international travel via Concur
- Complete monthly expense reports and maintain contact lists
- Provide admin support during client/investor meetings
- Assist with ad hoc projects and cross-functional admin tasks
Requirements
- Bachelor's degree required
- Minimum 3+ years of experience as an EA or Office Manager (ideally in finance)
- Experience supporting C-level executives
- Strong background in calendar management, travel, and expense handling
- Proficiency in Outlook, Microsoft Teams, and familiarity with OneDrive/SharePoint
- Concur experience preferred (or ability to learn quickly)
- Ability to multitask, stay organized, and remain flexible in a fast-paced environment
- Professional, resourceful, and confident handling high-level responsibilities
- Willingness to wear many hats-from hands-on office ops to high-level admin support
If you're an adaptable, detail-oriented professional looking to make an impact at a high-performing investment firm, we'd love to hear from you.
Submit your resume today.
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