Office Manager

Title: Office Manager

Hours: M-F 8 AM to 5 PM

Duties:

• Must be proficient in QuickBooks

• Sales & Communication

  • Answer phones & communicate sales leads to appropriate personnel in a timely manner
  • Mail thank-you notes & send Amazon referral gift cards as needed
  • Proof marketing items

  Construction & Legal

  • Annual insurance policy reviews & complete worker's comp audits
  • Vehicle registrations
  • Renew business license and corporate license as needed
  • Maintain and renew leases

  Vendor & Customer Relations

  • Vendor account maintenance
  • Place orders to vendors as requested &/or required
  • Customer account maintenance

  Operations & Maintenance

  • Maintain Zoho CRM system
  • Maintenance of phone & IT system
  • Schedule equipment repairs
  • Receive shipments
  • Office supplies

  Human Resources

  • Perform HR duties (i.e., maintain personnel records)

  Miscellaneous

  • Various and sundry miscellaneous duties and requests
  • Maintain asset list and keep insurance coverage up to date

Requirements:

• Proven experience in office management or similar role
• Excellent phone etiquette and communication skills
• Proficient in using phone systems and other office equipment
• Strong organizational skills with the ability to multitask effectively
• Knowledge of service industry is a plus
• Ability to manage a team and provide leadership
• Proficient in Microsoft Office Suite and QuickBooks

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)