Office Manager

Job Title: Office Manager

Location: Birdsboro, PA

Type: Direct Hire

Work Model: Onsite

Position Summary:

The Office Manager will oversee the day-to-day administrative operations of the office and manage quoting, order entry, and purchase activities for the site. This role requires an independent thinker with a strong attention and focus on detail and accuracy and will work closely with management, sales, engineering, and the production team, as well as interactions with customers, vendors, and the public as needed.

Role Responsibilities:

Quote Management:

Generate quotes for spare parts

Route quote requests to estimators and generate formal quotes based on estimates provided.

Create and maintain quote folder structure on shared network drive

Enter Quotes into Visual ERP system

Order Entry

Convert quotes to orders.

Send Order Acknowledgements to customers.

Purchasing:

Order production material utilizing ERP system

Order MRO (maintenance, repairs, and operations) for the site.

Research, dispute and correct invoice discrepancies

Research, evaluate, and select suppliers.

Identify opportunities to reduce cost and improve lead times.

General Administrative:

Maintain and oversee all office machines (fax, postage, copiers, etc.).

Arrange for lunches and refreshments for events and visitors.

Plan and coordinate company and employee events with Human Resources

Manage food and drink vending for the break area.

Answer outside calls and redirect them as required.

Other duties as assigned

Qualifications Required:

High School Diploma

Associates or continuing education in business curriculum is desired.

3+ years' experience in an Office Manager/Coordinator role.

Prior buying or purchasing experience with an industrial company.

Prior experience in order quoting and order entry, with an industrial or manufacturing company preferred.

Experience in similar roles supporting a manufacturing operation is preferred.

Ability to learn and use new software and reporting to assist in efficient and cost-effective decision making.

Strong Microsoft software skills; Excel, Word, Outlook & Teams

Ability analyze data and formulate plans and courses of action based on it.

Ability to work independently without constant supervision or direction.

Ability to be dynamic and coordinate multiple priorities with the appetite to take on new responsibilities as this role evolves.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: York

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.