Office Manager

Overview:

A well-established industrial equipment company is seeking a dependable and experienced Office Manager to handle a variety of administrative, accounting, and operational responsibilities. This key role ensures the smooth daily functioning of the office while also managing financial workflows, vendor relations, and compliance.

Key Responsibilities:

Accounting & Finance

• Manage day-to-day accounting using Sage 50, including accounts payable, receivable, and reconciliations.
• Process electronic payments and monitor banking activity.
• Prepare financial reports and support monthly/year-end closing procedures.
• Oversee business tax filings and ensure compliance with federal and state regulations.

Administrative & Office Management

• Oversee general office functions and serve as the central point of contact for vendors and internal teams.
• Maintain records for company permits, licenses, and regulatory compliance.
• Provide administrative support to leadership and field personnel as needed.

Payroll & Timekeeping

• Manage employee timekeeping through ADP, ensuring accurate payroll inputs and benefit tracking.
• Assist with employee PTO requests and benefits administration (HSA, IRA).

Operations Support

• Handle order entry and invoicing in coordination with the sales and service teams.
• Manage purchasing of supplies and inventory, working with suppliers to maintain proper stock levels and timelines.
• Coordinate deliveries and follow up on order statuses to ensure timely fulfillment.

Qualifications:

• Minimum 3 years of experience in office management or accounting.
• Proficiency in Sage 50 and ADP platforms is required.
• Strong knowledge of accounting principles, tax preparation, and financial recordkeeping.
• Experience with electronic payments, purchasing, and order entry.
• Familiarity with permitting processes and documentation.
• Highly organized with strong attention to detail.
• Proficient in Microsoft Office (especially Excel and Outlook).
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Associate or Bachelor's degree in Accounting, Business Administration, or related field.
• Experience in a manufacturing or industrial environment.
• Familiarity with ERP systems or inventory software is a plus.