Office Manager/Bookkeeper

A rapidly growing company is seeking a highly motivated and experienced Office Manager / Bookkeeper to oversee daily financial and administrative operations. The Office Manager / Bookkeeper will take ownership of essential accounting functions, ensure financial accuracy, and maintain smooth office operations. This role requires a proactive problem-solver who can work independently, manage workflow efficiently, and communicate effectively with both internal teams and clients. The Office Manager / Bookkeeper will also play a key role in maintaining compliance, tracking financials, and supporting HR-related tasks.

• The Office Manager / Bookkeeper will maintain and manage billing and client management systems.
• Manage billing & client accounts (including AIA billing)
• Collect and track Certificates of Insurance for vendors and subcontractors.
• Perform account reconciliations and maintain both accounts payable and accounts receivable records.
• The Office Manager / Bookkeeper will produce monthly financial and management reports to support business operations.
• Process and review employee timesheets to ensure payroll accuracy.
• Conduct collections efforts, including follow-up calls, emails, and in-person meetings.
• Investigate and resolve financial discrepancies and irregularities as an Office Manager / Bookkeeper.
• Manage office expenditures and budgets to ensure cost efficiency.
• The Office Manager / Bookkeeper will prepare payments for vendors and contractors in a timely manner.
• Support HR-related functions, including employee documentation and compliance.

• 3+ years of experience working with QuickBooks
• Strong construction industry knowledge, including AIA billing and compliance.
• Proficiency in Microsoft Office Suite, Google Suite, and related accounting software.

This is a fantastic opportunity for an experienced Office Manager / Bookkeeper looking to take ownership of critical business functions and contribute to the success of a thriving company. If you are detail-oriented, proactive, and eager to make an impact, we encourage you to apply today.