Office Manager & Assistant to the Director

Position Details

Position Information

Posting date
06/12/2025

Closing date

Open Until Filled
Yes

Position Number

Position Title
Office Manager & Assistant to the Director

Hiring Range Minimum
$26.83

Hiring Range Maximum
$30.00

Union Type
Not a Union Position

SEIU Level
Not an SEIU Position

FLSA Status
Non-Exempt

Employment Category
Regular Full Time

Scheduled Months per Year
12

Scheduled Hours per Week
40

Schedule

Location of Position

Hanover, NH

Remote Work Eligibility?
Onsite only

Is this a term position?
No

If yes, length of term in months.

Is this a grant funded position?
No

Position Purpose

The Office Manager and Assistant to the Director serves as part of a dynamic team whose mission is to educate Dartmouth students to be the leaders and changemakers of tomorrow. The Office Manager provides comprehensive, high-level support for the Center for Social Impact and its Director by managing day to day operations, finances, and donor stewardship through an in-depth knowledge and understanding of the department's various programs and priorities.

Description

Required Qualifications - Education and Yrs Exp
Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• At least three years of increasingly responsible office experience in a related field with a high degree of autonomy.
• Exceptional organizational skills and ability to manage a broad array of tasks with a high degree of autonomy and outstanding attention to detail.
• Strong understanding of financial reporting, processes, and systems orientation.
• Excellent technology skills and fluency in computer applications including Microsoft suite.
• Outstanding written and verbal communication.
• Strong judgment in working with confidential information.
• Demonstrated ability to work in a new environment with some degree of ambiguity.
• Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

• Bachelor's Degree in Business Administration, Accounting, Finance.
• Experience working effectively within a complex organization and with diverse stakeholders.
• Proven ability to serve as a resource and to delegate work.
• The capability to work independently and collaboratively as a member of a team. Skill to interact with others with tact and diplomacy.

Department Contact for Recruitment Inquiries
Kyle Hastbacka

Department Contact Phone Number

Department Contact for Cover Letter and Title
Tracy Dustin-Eichler, Director, Center for Social Impact

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Yes

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Additional Instructions

Quick Link

Key Accountabilities

Description

Administrative Support and Office Management -

• Provides administrative support to the Director, including calendar management, travel arrangements, reimbursements, and project coordination
• Plans logistics and communications for select meetings and events
• Manages departmental operations, including IT systems, office supplies, and space usage
• Supports HR processes and maintains the Salesforce database

Percentage Of Time
40

Description

Financial Management and Reporting -

• Assists with developing and monitoring annual budgets
• Creates financial reports, tracks financial processes and contracts
• Verifies transactions, manages procurement card use, and processes payments and stipends
• Ensures compliance with financial policies and procedures
• Provides financial systems training to staff and students

Percentage Of Time
40

Description

Gift Recording and Stewardship -

• Ensures donor funds are used in accordance with intent and policy
• Prepares donor correspondence and gift acknowledgments
• Processes and tracks incoming gifts and manages mailing lists
• Coordinates annual appeals and endowment stewardship reports

Percentage Of Time
20


Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.


Performs other duties as assigned. Occasional travel or weekend/evening work may be required.