Join a company with more than a century of success and a family-oriented culture that values stability and long-term commitment. This is a rare opportunity to step into a role with lifetime employment potential, working for a global business that operates in both the US and the UK with over 250 employees.
Primary Services is actively recruiting for an Office Management & Accounting Admin to support our client, a well-established organization known for its heritage and consistent growth. This position plays a critical role in both accounting and HR operations, offering a mix of daily financial tasks, monthly and annual reporting, and hands-on involvement in employee administration. It's an ideal fit for a detail-oriented professional who thrives in a structured environment and enjoys variety in their day-to-day work.
Responsibilities
- Deposit incoming checks, scan and document for records.
- Code and post accounts payable invoices, with or without purchase orders.
- Verify and resolve invoice discrepancies related to cost, delivery, or surcharges.
- Review banking activity and manage payment approvals.
- Set up new customers and vendors, including collecting documentation and insurance certificates.
- Manage ACH payments, credit card processing, and vendor payments.
- Respond to credit reference requests and assist with collections.
- Maintain up-to-date filing, download invoices, and dispute billing errors.
- Reconcile vendor statements and issue credit/debit notes as needed.
- Conduct cycle counts and maintain the inventory calendar.
- Coordinate monthly close, inventory reporting, credit card reconciliation, and journal entries.
- Manage intercompany AP/AR and fixed asset tracking.
- Assist with year-end close, board reporting, and audits.
- Compile vendor 1099s, sales tax returns, and property tax payments.
- Participate in insurance and medical benefits audits and reporting.
- Maintain office supply inventory and provide administrative support to the President.
- Manage HR files, new hire onboarding, benefit enrollments, terminations, and claims processing.
Qualifications
- Minimum of 5 years of experience in bookkeeping or accounting.
- Strong understanding of accounts payable, accounts receivable, and general ledger functions.
- Experience with monthly, quarterly, and annual close processes.
- Proficiency in Microsoft Excel and accounting software.
- Familiarity with HR documentation and benefits administration platforms such as EASE or ADP.
- Experience handling tax filings, audits, and compliance reporting.
- Strong organizational skills and ability to manage sensitive information.
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