Job Title: Office Coordinator
Location: Blue Mounds, WI
Type: Direct Hire
Schedule: M-F, 8-5
Pay Range: $24 - $29/hr
Benefits: Yes. Medical, Dental, Vision, PTO, 401(k), Paid holidays
Summary
Connect Search is hiring an Office Coordinator in Blue Mounds.
Responsibilities
- Answer and direct incoming calls using a multi-line phone system
- Monitor office email; direct to appropriate employees and departments
- Greet and assist clients, vendors and other patrons; maintain visitor log
- Maintain organized filing systems for a variety of records
- Collect and distribute incoming mail; prepare documents for mailing
- Request new customer information and enter in QuickBooks
- Manage customer sales tax certificates; update QuickBooks
- Collect and process client credit card information; manage merchant account
- Gather credit reference data for customer credit application approval; update QuickBooks with terms data
- Monitor collections of accounts receivables; communicate past due accounts with customers and generate reports for RFQ and corporate office
- Match vendor invoices with packing slips, code with correct general ledger account, and submit to corporate office
- Reconcile UPS invoices, enter in QuickBooks, and submit to corporate office
- Receive payments in QuickBooks
- Update IMAT orders in Streamics
- Complete customer/vendor/supplier documents as requested
- Assist with annual inventory for all business locations
- Create SOP for processing essential functions of position; maintain SOP organization
- Create and maintain active email list for company; update accordingly with employee hires and exits
- Maintain employee list of information that is updated with active employees
- Train necessary personnel for out of office coverage
- Assist human resources with employee engagement as requested
- Create, organize and maintain company (site) calendar and manage appointment scheduling as requested.
Qualifications
- High School Diploma or equivalent required
- 2+ years' professional office experience required
- Accounting / QuickBooks experience preferred
- Manufacturing industry experience preferred