Office Coordinator Biological Sciences

The Office Coordinator is the primary secretarial and administrative support person for the departments and assists in all of the daily processes; supporting the department chair, faculty, and students with services appropriate to the department function. The Office Coordinator is responsible for the efficient operation of the department, performing secretarial, clerical, and administrative duties under the general supervision of the Department Chairs. The Office Coordinator also serves as a liaison between the Department and other Administrative Offices of the College and ensures the Department is represented in a positive manner. Duties include but are not limited to: centralizing textbook orders, creating brochures and newsletters, maintaining and updating the departmental website or databases, and scheduling classrooms, department facilities, or meeting rooms; maintaining the security of classrooms, labs, equipment, and records; scheduling appointments, coordinating meetings, making travel arrangements, including reserving college vehicles, securing qualified drivers, and handling numerous room reservations using the college's scheduler; maintain paper and electronic records and files; type, collate, and otherwise assist in test preparation, and prepare/proofread correspondence, reports, and other documents, as necessary; process faculty cash reimbursements, check requests, and other expenditures in applicable budget categories; support departmental activities pertaining to assessment of the academic program, including survey preparation, distribution (including via social media), collection and compilation, as well as other document preparation and organization; develop and maintain multiple special purpose databases for the Department such as the alumnae database and act as back-up to the Departmental Technician during peak periods; provide a centralized location for and have knowledge of documents such as faculty schedules, office hours, syllabi, etc. , and use the information to facilitate meeting/conference scheduling;serve as the primary department contact in matters which require Chair or faculty attention, and ensure that critical information required by campus offices (e.g. Provost's office, Registrar's office, Academic Services, College Relations, SAGE, Facilities, Student Affairs, Information Technology) is communicated in a timely manner; answer questions and assist in any problem-solving that involves other offices of the College; receptionist duties; secretarial support; oversee activities of work study students. Education and Training: 1. High school diploma (or equivalent) 2. Training in administrative support and/or a minimum of 5 years' experience including word processing and data management Requirements: 1. Confidentiality 2. Flexibility 3. On-going Professional Development