Office Assistant

Schedule: Monday thru Friday 8 am to 5 pm Answer all incoming phone calls through the main switchboard and transfer calls to the proper department Type meeting notes and using Microsoft Outlook to book meetings and conference rooms as needed by management Distribute and sort mail, collect faxes, and distribute to appropriate department, and prepare overnight letters/packages as directed File documents and correspondence Copy materials and distribute mail/fax/scan documents Order office supplies Assist with data entry Assist with keeping the office organized Maintain Corporate Mailing Lists for email blasts, mail merges and other communications Documents complaints from employees and clients that are received on the main corporate number Help coordinate annual office events Maintains a high degree of confidentiality at all times due to access to sensitive information Maintains regular, predictable, consistent attendance and is flexible to meet the needs of the department Follows all Medicare, Medicaid, and HIPAA regulations and requirements Abides by all regulations, policies, procedures and standards Performs other duties as assignedMaintains positive internal and external customer service relationships Maintains open lines of communication Plans and organizes work effectively and ensures its completion Meets all productivity requirements Demonstrates team behavior and promotes a team-oriented environment Actively participates in continuous quality improvement Represents the organization professionally at all timesHigh School diploma, and two to three years of related experience required Experience with Microsoft Office Suite Computer savvy Excellent oral and written communication skills Ability to multi-task under tight deadlines Strong communication skills and interpersonal skills