Why You Want to Work Here:
This role is ideal for a detail-oriented, proactive professional looking to support office operations in a dynamic environment. You will help keep the office running smoothly by managing administrative and event-related tasks.
Responsibilities of the Office Assistant:
- Maintain organization and cleanliness of shared spaces, including the copy room, kitchen, conference rooms, and common work areas
- Coordinate with building management for cleaning, repairs, and maintenance
- Assist with scheduling meetings and managing calendars
- Organize and maintain both physical and digital records
- Monitor and order office and kitchen supplies as needed
- Operate office equipment such as printers, copiers, scanners, and network systems
- Greet and assist guests upon arrival
- Assign and track employee access cards and key fobs
- Provide support for staff meetings, mail/package distribution, and general office upkeep
- Assist in the coordination and preparation of office events, including setting up and cleaning conference rooms and kitchen areas
- Ship materials, swag, and signage with attention to detail to ensure accuracy
- Provide in-house printing support as needed
- Attend and support all DC-based events in person
- Occasionally assist with non-DC events as required
Qualifications of the Office Assistant:
- College degree preferred but not required
- Clear, professional communication (written and verbal)
- Proficient in Outlook, Word, Excel, Slack, Dropbox, and Zoom
- Proactive and willing to take on diverse responsibilities
- Discreet with sensitive information; maintains confidentiality
- Highly organized with keen attention to detail
- Self-sufficient, dependable, and follows through on tasks
- Punctual, reliable, and team-oriented